Scope
Reference
Project 24-004
Description
Wickham and Knowle Parish Council are seeking to extend and remodel Knowle Village Hall, which is found on Knowle Avenue, Knowle, Fareham, PO17 5GR.
The existing building is to be extended with a wrap around extension to 3 sides, and to remodel the interior layout to create a new gym with changing rooms, new office and extend the meeting room and kitchen.
The project already has planning permission from Winchester City Council (application 24/01516/FUL) and the Parish Council have worked with a firm of architects to produce the tender documents. The architects will carry out the tender analysis for the Parish Council.
All of the documents that form the tender pack can be downloaded individually on this notice. If you encounter any problems, please email the Parish Clerk, Sophie Thorogood, on clerk@wickhamknowleparish.gov.uk.
Closing date is Friday 5th December, 12pm.
All tenders to be received electronically via email.
The tender analysis will be reviewed by the Recreation Committee during January 2026 before inviting shortlisted contractors to attend an interview in early 2026.
Please contact the Parish Clerk for any questions, including to arrange to visit the site.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2027 to 31 December 2027
- Possible extension to 30 June 2028
- 1 year, 6 months
Description of possible extension:
The Council would be pleased to offer contract extension on this project. The planning permission is dated 31.10.2024 and work must have begun before the permission expires on 31.10.2027
Main procurement category
Works
CPV classifications
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
Contract locations
- UKJ - South East (England)
Participation
Legal and financial capacity conditions of participation
Selection criteria as stated in the procurement documents
Technical ability conditions of participation
Selection criteria as stated in the procurement documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 October 2025, 12:00pm
Tender submission deadline
5 December 2025, 12:00pm
Submission address and any special instructions
Tenders to be submitted by email, please ONLY email to: clerk@wickhamknowleparish.gov.uk before 12pm on Friday 5th December 2025.
Please DO NOT copy in the Architects or any other Parish Councillor.
Following Parish Council Standing Orders and Financial Regulations, tenders to be opened by the Parish Clerk in presence of at least 1 Parish Councillor on Monday 8th December 2025.
Tenders to be then sent to the Architects for analysis.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
28 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Competitive flexible procedure description | Price | 60% |
| Competitive flexible procedure description | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
24-004 Biodeversity Statement.pdf
24-004 Biodeversity Statement
24-004 Photographic Report.pdf
24-004 Photographic Report
24-004 Planning Statement.pdf
24-004 Planning Statement
24-004-101 Ground Floor Plans as Existing.pdf
24-004-101 Ground Floor Plans as Existing
24-004-102 First Floor Plans as Existing.pdf
24-004-102 First Floor Plans as Existing
24-004-103 Roof Plans as Existing.pdf
24-004-103 Roof Plans as Existing
24-004-110 Elevations as Existing.pdf
24-004-110 Elevations as Existing
24-004-111 Elevations as Existing.pdf
24-004-111 Elevations as Existing
24-004-120 Sections as Existing.pdf
24-004-120 Sections as Existing
24-004-200 Site and Location Plans.pdf
24-004-200 Site and Location Plans
24-004-201 Ground Floor Plans as Proposed.pdf
24-004-201 Ground Floor Plans as Proposed
24-004-202 First Floor Plans as Proposed.pdf
24-004-202 First Floor Plans as Proposed
24-004-203 Roof Plans as Proposed.pdf
24-004-203 Roof Plans as Proposed
24-004-210 Elevations as Proposed.pdf
24-004-210 Elevations as Proposed
24-004-211 Elevations as Proposed.pdf
24-004-211 Elevations as Proposed
24-004-220 Sections as Proposed.pdf
24-004-220 Sections as Proposed
24-004-230 3D Views as Proposed - Front.pdf
24-004-230 3D Views as Proposed - Front
24-004-231 3D View as Proposed - Side.pdf
24-004-231 3D View as Proposed - Side
24-004-232 3D View as Proposed - Side.pdf
24-004-232 3D View as Proposed - Side
24-004-233 3D View as Proposed - Rear.pdf
24-004-233 3D View as Proposed - Rear
24-004-234 3D Birds Eye View as Proposed.pdf
24-004-234 3D Birds Eye View as Proposed
24-004-235 3D Birds Eye View as Proposed.pdf
24-004-235 3D Birds Eye View as Proposed
24-004-240 3D Internal View as Proposed - New Hall.pdf
24-004-240 3D Internal View as Proposed - New Hall
24-004-241 3D Internal View as Proposed - New Hall.pdf
24-004-241 3D Internal View as Proposed - New Hall
24-004-242 3D Internal View as Proposed - New Hall.pdf
24-004-242 3D Internal View as Proposed - New Hall
24-004-243 3D Internal View as Proposed - Main Hall.pdf
24-004-243 3D Internal View as Proposed - Main Hall
24-004-244 3D Internal View as Proposed - New Gym.pdf
24-004-244 3D Internal View as Proposed - New Gym
24-004-245 3D Internal View as Proposed - Female Changing Room.pdf
24-004-245 3D Internal View as Proposed - Female Changing Room
24-004-246 3D Internal View as Proposed - New Office.pdf
24-004-246 3D Internal View as Proposed - New Office
24-004-260 Tree Location Plan.pdf
24-004-260 Tree Location Plan
24-004 Project Distribution.pdf
24-004 Project Distribution
24-004 Risk Assessment.pdf
24-004 Risk Assessment
24-004-PRECONSTRUCTION INFORMATION-02.pdf
24-004-PRECONSTRUCTION INFORMATION-02
24-004 Form of Tender revA.doc
24-004 Form of Tender revA
24-004-24-004 - General Specification-2025-09-19.pdf
24-004-24-004 - General Specification-2025-09-19
24-004-24-004 NBS Prelimns-2025-09-19.pdf
24-004-24-004 NBS Prelimns-2025-09-19
Schedule of Work.xlsx
24-004 Schedule of Work
24-004-300 Site and Location Existing.pdf
24-004-300 Site and Location Existing
24-004-310-Proposed Site Plan.pdf
24-004-310-Proposed Site Plan
24-004-311-GA - Proposed Ground Floor Plan.pdf
24-004-311-GA - Proposed Ground Floor Plan
24-004-312-GA - Proposed First Floor Plan.pdf
24-004-312-GA - Proposed First Floor Plan
24-004-313-GA - Proposed Roof Plan.pdf
24-004-313-GA - Proposed Roof Plan
24-004-314-GA - Proposed Section.pdf
24-004-314-GA - Proposed Section
24-004-315-GA - Proposed Elevations Sheet 1 of 2.pdf
24-004-315-GA - Proposed Elevations Sheet 1 of 2
24-004-316-GA - Proposed Elevations Sheet 2 of 2.pdf
24-004-316-GA - Proposed Elevations Sheet 2 of 2
24-004-317-Proposed Ground Floor Fire Strategy Plan.pdf
24-004-317-Proposed Ground Floor Fire Strategy Plan
24-004-318-Proposed First Floor Fire Strategy Plan.pdf
24-004-318-Proposed First Floor Fire Strategy Plan
24-004-319-Proposed Demolition Plan.pdf
24-004-319-Proposed Demolition Plan
24-004-320-Door Schedule.pdf
24-004-320-Door Schedule
24-004-321-Window Schedule.pdf
24-004-321-Window Schedule
24-004-322-Male Changing Room.pdf
24-004-322-Male Changing Room
24-004-323-Female Changing Room.pdf
24-004-323-Female Changing Room
24-004-324-WC 1 and Disabled WC.pdf
24-004-324-WC 1 and Disabled WC
24-004-325-Staff WC.pdf
24-004-325-Staff WC
24-004-327-Cleaners Cupboard.pdf
24-004-327-Cleaners Cupboard
24-004-330-Finishes Schedule.pdf
24-004-330-Finishes Schedule
24-004-334-Proposed Ground Floor Electrical Layout plan.pdf
24-004-334-Proposed Ground Floor Electrical Layout plan
24-004-335-First Floor Electrical Layout.pdf
24-004-335-First Floor Electrical Layout
MB240803-01 Knowle Village Hall - AMS.pdf
MB240803-01 Knowle Village Hall - AMS
Contracting authority
Wickham and Knowle Parish Council
- Public Procurement Organisation Number: PRRZ-5343-DBZD
Knowle Community Hall, Knowle Avenue, Knowle
FAREHAM
PO175GR
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
AXIS ARCHITECTURE LIMITED
Summary of their role in this procurement: Architect will carry out the tender analysis
- Companies House: 05592338
- Public Procurement Organisation Number: PQGD-5991-VQPX
Spaces, 4500 Parkway
Whiteley
PO15 7AZ
United Kingdom
Email: office@axismail.co.uk
Region: UKJ36 - Central Hampshire