Scope
Reference
CSP25236
Description
The final date and time for the submission of bids is Monday, 9th March 2026 at 11:00.
DO NOT apply directly to the buyer.
All tender information MUST be submitted through the Jaggaer eSourcing Portal.
Brief Description of Requirement
Medical Provision requirement
The British Antarctic Survey (BAS) has a requirement for its employees and for those who travel under its sponsorship to be medically screened and to have access both to doctors in the Antarctic and top level medical cover advice, support and ultimate responsibility in the UK.
Medical Service Providers Role & Responsibilities
The purpose of the MSP is to provide medical and dental screening for employees, contractors and visitors as well as advice in advance of deployment primarily to the Polar regions; employ/supply the doctors that BAS require to cover its Polar operations; advise on and supply the consumables required for our Antarctic surgeries; and to provide access to specialist consultants as required to help facilitate when possible and appropriate for input into medical situations befalling BAS staff undertaking field work in other locations.
The MSP is also responsible for design and provision of tailored suite of first aid courses for staff and visitors to the polar regions. Currently this takes the form of a course that all deploying staff undertake and a higher level course for those deploying more remotely or independently.
Additionally, it is expected and required that the Medical Unit engage in representation and leadership roles at international bodies such as ComNAP (specifically JEGHBM Joint Expert Group on Human Biology and Medicine)and SCAR as well as medically supporting the Government of South Georgia and the South Sandwich Islands (GSGSSI) via the contract with BAS.
The on-going requirement is for the provision of a comprehensive medical and dental service in order to protect its employees, visitors, collaborators and contractors working in the Antarctic, Arctic or on research vessels and supporting related aircraft. Similar provisions may be required from time to time at other locations worldwide where BAS has a scientific research interest.
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal.
This contract will be awarded based on the evaluation criteria as set out in the RFP document.
How to Apply
UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement.
To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier.
If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/.
Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number CSP25236 / ITT_2501.
Total value (estimated)
- £9,000,000 excluding VAT
- £10,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 April 2026 to 16 April 2030
- Possible extension to 16 April 2032
- 6 years
Description of possible extension:
Optional 1 year + 1 year extension
Main procurement category
Services
CPV classifications
- 85120000 - Medical practice and related services
Contract locations
- UK - United Kingdom
- AQ - Antarctica
Participation
Technical ability conditions of participation
See tender documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 February 2026, 11:00am
Tender submission deadline
9 March 2026, 11:00am
Submission address and any special instructions
https://beisgroup.ukp.app.jaggaer.com/
DO NOT APPLY DIRECTLY TO BUYER
All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity.
Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded.
As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response.
Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity.
The Contracting Authority expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so.
About UK Shared Business Services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise.
Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities, innovating and transforming their own organisations.
For full details of our partner base please review the following link: https://www.uksbs.co.uk/clients/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 3 February 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Specific award criteria is included in the tender documents. |
Quality | 75% |
| Commercial | Specific award criteria is included in the tender documents. |
Cost | 25% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
CSP25236 - Request for Proposal Questions - RFPQ - Final.pdf
CSP25236 - Request for Proposal Questions - RFPQ - Final
CSP25236 - UKRI Precedent Goods and Services Contract (High value) - Final.pdf
CSP25236 - UKRI Precedent Goods and Services Contract (High Value) - Final
CSP25236 - Non Disclosure Contract - Not a Deed.docx
CSP25236 - Non Disclosure Contract - Not a Deed
CSP25236 - Price Schedule - Final.xlsx
CSP25236 - Price Schedule - Final
Annex 1 - Annual Cycles of MSP.xlsx
Annex 1 - Annual Cycles of MSP
Annex 2-Medical Experience & Qualifications.docx
Annex 2 - Medical Experience & Qualifications
Annex 3-First Aid Training.docx
Annex 3 - First Aid Training
Annex 4-Consumables 2025.xlsx
Annex 4 - Consumables 2025
Annex 5-Current facilities and equipment.docx
Annex 5-Medical equipment database.xlsx
Annex 7-typical deployment numbers and SDA dates.xlsx
Annex 7 - Typical Deployment number and SDA dates
Annex 8-First Aid Policy 170725.docx
Annex 8 - First Aid Policy
Annex 9-Example incident response.docx
Annex 9 - Example Incident Response
CSP25236 - Schedule 7 - Processing Personal Data (003).pdf
CSP25236 - Schedule 7
Annex 5-SDA1 - SDA5 Annex 6.zip
Annex 5 - SDA 1
Annex 5 - SDA2
Annex 5 - SDA3
Annex 5 - SDA4
Annex 5 - SDA6
Annex 6
CSP25236 - Request for Proposal - RFP - Final - Amended.pdf
CSP25236 - Request for Proposal - RFP - Final - Amended
Contracting authority
UK Research and Innovation
- Public Procurement Organisation Number: PDQJ-7126-JDHG
Polaris House, North Star Avenue
Swindon
SN2 1FL
United Kingdom
Email: commercial@ukri.org
Region: UKK14 - Swindon
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
UK Shared Business Services Ltd
Summary of their role in this procurement: Procurement
- Public Procurement Organisation Number: PMPN-7535-GNTG
Polaris House, North Star Avenue
Swindon
SN2 1FF
United Kingdom
Region: UKK14 - Swindon