Scope
Reference
RQ/400
Description
South Hams District Council is seeking to work with a play park provider for the design, supply and installation of play equipment at four Council owned play park sites:
- Rush Way, Totnes - replacement of toddler play equipment
- Gidley's Meadow, Dartington - replacement of existing play equipment
- Woolwell Community Centre play area - additional equipment
- Crowder Meadow, South Brent - replacement of existing play equipment
Further to the bid deadline of 14th November, the final design should be agreed by 19th December following any refinement through dialogue with The Authority. Installation and handover are expected to be completed by the end of May 2026 at the latest.
Applicants should submit 2D plan layouts as a minimum for each site showing new equipment (with existing equipment and features for context) but are invited to supply 3D visuals where it may assist with illustrating the proposal.
Site information documents are attached for location and additional background about each site.
Total value (estimated)
- £190,000 excluding VAT
- £228,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 30 May 2026
- 4 months, 26 days
Main procurement category
Works
CPV classifications
- 37410000 - Outdoor sports equipment
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
- 45000000 - Construction work
Contract locations
- UKK4 - Devon
Submission
Tender submission deadline
17 November 2025, 12:00pm
Submission address and any special instructions
Please only submit submissions through the ProActis portal - as per link below:
Tenders may be submitted electronically
Yes
Award criteria
Quality Weightings
Quality Question Weighting
Design of play area 55%
Robustness, maintenance and warranties 15%
Project management, delivery team, and project delivery plan 10%
Social value 5%
Total Quality 85%
Price Weighting 15%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Volume 1 Instructions and Information (2) (1).docx
Volume 2 Procurement Specific Questionnaire (PSQ) (4) (1).docx
Volume 3 Invitation to Tender_Woolwell_Totnes_Dartington_SBrent play areas.docx
Crowder Meadow Site Information final.docx
Gidleys Meadow Site Information.docx
Rush Way site information.docx
Woolwell Site information.docx
NEC4 Short Contract ECSC_Woolwell Dartington Totnes play area renewals for release.docx
Contracting authority
South Hams District Council
- Public Procurement Organisation Number: PGRN-9782-BBWZ
Follaton House, Plymouth Road
Totnes
TQ9 5NE
United Kingdom
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government