Scope
Description
Kingsmead Parish Council manages a variety of open, communal land, which includes significant areas of grassed amenity land, hedges, shrubs, associated paths and paved areas. The Parish Council wishes to let a contract to maintain these areas of Kingsmead, including the emptying of litter bins, for the enjoyment and pleasure of its residents.
One of the Parish Council's objectives is to create opportunities for people to engage in leisure opportunities, increasing the quality of life and environmental awareness. This objective will underpin the work of the selected Service Provider through their contractual obligations to ensure the standard of the finished grounds maintenance work meets these expectations.
The Parish Council is seeking to develop a partnership relationship with a competent and professional organisation that can support the delivery of its objectives for excellent grounds maintenance. We will seek to partner with organisations that understand the high standards expected by residents and can recognise how this can be best delivered.
As part of the tendering process the Parish Council is open to responses from contractors with relevant experience and expertise to advise the council on alternative best practices and ways to meet the objectives in the delivery of the contract.
The key project outcomes will be the maintenance to a good standard of grassed areas, seasonally planted garden areas, hedges and shrubs and paved areas under the control of the Parish Council to the standards described in the attached Annexes appropriate to the changing seasons of the year.
Total value (estimated)
- £220,000 excluding VAT
- £264,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
An optional 1 to 2-year extension subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 77311000 - Ornamental and pleasure gardens maintenance services
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
- 90511300 - Litter collection services
- 90918000 - Bin-cleaning services
Contract locations
- UKD6 - Cheshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 December 2025, 5:00pm
Tender submission deadline
22 December 2025, 5:00pm
Submission address and any special instructions
Tenders to be returned to: tenders2025@kingsmeadpc.org.uk.
All tenders to be marked GROUNDS MAINTENANCE TENDER
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Non-Financial Criteria | Quality | 50% |
Other information
Payment terms
Included in Annex H
Description of risks to contract performance
Described in the attached annexes
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
ITT Notice - FINAL.pdf
Primary Invitation to Tender document
Annex A(1) Kingsmead Assets 06.11.25 - A0 Map.pdf
Kingsmead Site Map
Annex A(2) - Conservation Areas.pdf
Conservation Areas Map
Annex A(3) - Wildflower Areas.pdf
Wildflower Areas Map
Annex A(4) SGF Orchard Area.pdf
St George's Field Orchard Map
Annex B Grass Maintenance - Schedule.pdf
Grass Maintenance Schedule
Annex C Gardens Maintenance - Schedule - FINAL.pdf
Gardens Maintenance Schedule
Annex D Hedges and Shrub Maintenance - Schedule.pdf
Hedge and Shrub Maintenance Schedule
Annex E All-Year Maintenance - Parks_Bins_Path Sweeping - Schedule.pdf
Parks, Bins and Path Sweeping Schedule
Annex F Contract 2025-2028 - Operational Instructions.pdf
Operational Instructions
Annex G Additional Forms for Tender Return.pdf
Additional Forms for Tender Return
Annex H - Proposed Form of Contract.pdf
Proposed Form of Contract
Contracting authority
Kingsmead Parish Council
- Public Procurement Organisation Number: PTNP-4577-XTRP
4 Valley Lane
Cuddington
CW8 2QD
United Kingdom
Email: clerk@kingsmeadpc.org.uk
Website: http://www.kingsmeadpc.org.uk
Region: UKD63 - Cheshire West and Chester
Organisation type: Public authority - sub-central government