Scope
Reference
TND-0001129
Description
The University of Chichester is looking to appoint a competent contractor to design, install and commission solar PV on three of its Halls of Residences at its Bishop Otter Campus in Chichester.
The three halls are all planned to be re-roofed, starting in September 2025. This work is urgent due to ongoing roof leaks. Whilst being pursued as quickly as possible, the necessary change in roofing material requires formal planning consent. The change in material is needed because the pitch of the roof is too shallow for the synthetic slates currently fitted. The new roof is planned to be Kingspan KS1000RW profiled insulated composite panels. These comprise a XL Forte plastisol steel outer sheet, a 40mm thick rigid quadcore insulation core and a bright white plastisol finish lining panel face. The University is currently progressing the planning application with the support of a planning consultant and a roofing contractor already "on board".
As part of the project the University also wishes to install solar PV to reduce its carbon footprint and help reduce energy costs. Preliminary assessments in relation to solar PV have determined that solar PV is viable. A case has also been made for completing the re-roof and solar PV installations together, due to the saving on scaffolding costs. The planning application for the replacement of the roof therefore includes for solar PV too. Discussion in relation to procurement has however concluded that the design, installation and commissioning of the solar PV should be a separate procurement to the roof - although the University is seeking to see this co-ordinated with the new roof installation as efficiently as possible.
As a consequence, this contract will be a design and build contract for the design, installation and commissioning of solar PV on the roofs of Amberley, Chilgrove and Harting student residences. The form of contract will be a largely unamended JCT Design and Build Contract 2024 (DB 2024). This will be kept separate from the roofing contract, but sectional completion clauses will be used to correspond with the planned phasing of the roof replacement works.
Full details of our requirements are available in the tender documents.
All tender documents, Questions and Answers are open to all bidders. Please send your completed submission to the University by the closing date of 29 July 2025 at 09:00am, to tenders@chi.ac.uk.
Please note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.
Total value (estimated)
- £100,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 November 2025
- 2 months, 1 day
Main procurement category
Services
CPV classifications
- 09331200 - Solar photovoltaic modules
- 45261215 - Solar panel roof-covering work
- 51110000 - Installation services of electrical equipment
Contract locations
- UKJ27 - West Sussex (South West)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
18 July 2025, 11:59pm
Tender submission deadline
29 July 2025, 9:00am
Submission address and any special instructions
The tender document and any supporting documents should be submitted to tenders@chi.ac.uk.
Full details are available at https://help.chi.ac.uk/tenders
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Coherence and clarity in meeting the University's requirements (including organisational experience and capability) | Made up of: Team Offer/ Capabilities - 5% Case Studies/ Previous Project Experience - 10% Approach & Delivery - 20% Presentation - 15% |
Quality | 50% |
| Commercial Offer | Price | 40% | |
| Environmental and Sustainability performance | Quality | 5% | |
| Corporate Social Responsibility and Social Value | Quality | 5% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Appendix 1a Amberley Hall - existing elevations.pdf
1a Amberley Hall - Existing Elevations
Appendix 1b Amberley Hall - elevations with new roof covering.pdf
1b Amberley Hall - Elevations with new roof covering
Appendix 1c Amberley Hall - elevations with suggested PV layout.pdf
1c Amberley Hall - Elevations with suggested PV layout
Appendix 1d Amberley Hall - existing roof plan.pdf
1d Amberley Hall - existing roof plan
Appendix 1e Amberley Hall - roof plan with new covering.pdf
1e Amberley Hall - roof plan with new covering
Appendix 1f Amberley Hall - roof plan with suggested PV layout.pdf
1f Amberley Hall - roof plan with suggested PV layout
Appendix 1g Chilgrove Hall - existing elevations.pdf
1g Chilgrove Hall - existing elevations
Appendix 1h Chilgrove Hall - elevations with new roof covering.pdf
1h Chilgrove Hall - elevations with new roof covering
Appendix 1j Chilgrove Hall - elevations with suggested PV layout.pdf
1j Chilgrove Hall - elevations with suggested PV layout
Appendix 1k Chilgrove Hall - existing roof plan.pdf
1k Chilgrove Hall - existing roof plan
Appendix 1l Chilgrove Hall - roof plan with new covering.pdf
1L Chilgrove Hall - roof plan with new covering
Appendix 1m Chilgrove Hall - roof plan with suggested PV layout.pdf
1m Chilgrove Hall - rood plan with suggested PV layout
Appendix 1n Harting Hall - existing elevations.pdf
1n Harting Hall - existing elevations
Appendix 1o Harting Hall - elevations with new roof covering.pdf
1o Harting Hall - elevations with new covering
Appendix 1p Harting Hall - elevations with suggested PV layout.pdf
1p Harting Hall - elevations with suggested PV layout
Appendix 1q Harting Hall - existing roof plan.pdf
1q Harting Hall - existing roof plan
Appendix 1r Harting Hall - roof plan with new roof covering.pdf
1r Harting Hall - roof plan with new roof covering
Appendix 1s Harting Hall - roof plan with suggested PV layout.pdf
1s Harting Hall - roof plan with suggested PV layout
Appendix 2a Record drawing - roof plan.pdf
2a Record Drawing - roof plan
AP015D~1.PDF
2b Record Drawing - typical cross-section 1of2
APBE81~1.PDF
2c Record Drawing - typical cross-section 2of2
Appendix 2d Record drawing - typical cross-section through bedroom wing.pdf
2d Record Drawing - typical cross-section
Appendix 2e Record drawing - ground floor plan of Amberley Hall.pdf
2e Record Drawing - ground floor plan Amberley Hall
Appendix 2f Record drawing - second floor plan of Amberley Hall.pdf
2f Record Drawing - First floor plan Amberley Hall
Appendix 2g Record drawing - ground floor plan of Chilgrove Hall.pdf
2g Record Drawing - ground floor plan Chilgrove Hall
Appendix 2h Record drawing - first floor plan of Chilgrove Hall.pdf
2h Record Drawing - first floor plan Chilgrove Hall
Appendix 2j Record drawing - ground floor plan of Harting Hall.pdf
2j Record Drawing - ground floor plan Harting Hall
Appendix 2k Record drawing - second floor plan of Harting Hall.pdf
2k Record Drawing - Second floor plan Harting Hall
Appendix 2l Record drawing - fire separation Amberley and Chilgrove Halls.pdf
2L Record Drawing - fire separation Amberley and Chilgrove Halls
Appendix 2m Record drawing - fire separation Harting Hall.pdf
2m Record Drawing - fire separation Harting Hall
Appendix 3 Suggested cable routes.docx
3 Suggested cable routes
Appendix 4 Consumption Data 23-24 MPAN 20 0005 3314 780.xlsx
4 Consumption Data 23-24
Appendix 5 Kingspan roof product data sheet.pdf
5 Kingspan roof product data sheet
Appendix 6 Supporting photographs.pdf
6 Supporting Photos
Appendix 7 Pre-construction information.docx
7 Pre-construction information
Appendix 8 Principal Contractor and Designer Questionnaire.docx
8 Principal Contractor and Designer Questionnaire
Amberley Chilgrove and Harting PV - Tender Final.docx
This document describes the requirement and provides a standard format for responses. All details for contacting the university and for submission are contained within this document. The document and any subsequently published Q&A will be available at
Technical specifications to be met
https://help.chi.ac.uk/tenders
All documents and any Q&A will be available here
Contracting authority
THE UNIVERSITY OF CHICHESTER
- Companies House: 04740553
- Public Procurement Organisation Number: PPPG-3697-WRBH
Bishop Otter Campus
Chichester
PO19 6PE
United Kingdom
Email: tenders@chi.ac.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government