Scope
Description
Oxford Brookes University, through its Directorate of Sport & Active Wellness, invites tenders from suitably qualified and experienced suppliers for the establishment of a long-term partnership to supply and manage University-branded sports apparel and merchandise.
The existing contract expires on 31st December 2025. The University requires a new contract to commence from the start of the 2026/27 academic year (September 2026). The contract will be for a minimum period of five (5) years. The awarded supplier will need to attend University events such as Freshers Week (towards the end of September each year) and arrange ad hoc sample sessions and pop-up shops at the Brookes Centre for Sport & Active Wellness, Sports Fair and Varsity / key BUCS fixture weeks.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1011216797
Total value (estimated)
- £180,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 May 2026 to 10 May 2031
- Possible extension to 10 May 2034
- 8 years
Description of possible extension:
1+1+1
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 18412000 - Sportswear
- 37400000 - Sports goods and equipment
Contract locations
- UKJ - South East (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 February 2026, 3:00pm
Tender submission deadline
16 February 2026, 10:00am
Submission address and any special instructions
Electronic submission via Delta Portal https://www.delta-esourcing.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 1 | Quality | 60% |
| Criterion 2 | Price | 40% |
Other information
Payment terms
Invoices must be submitted with a valid Purchase Order Number
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Documents
Associated tender documents
Open Procedure ITT - Sports and Active Wellness.docx
Appendix C_ Draft Contract Terms.docx
Draft Appendix I_ Tender Stage (1).docx
Draft - Appendix B_ The University?s Detailed Requirement (1).docx
Appendix J_ Commercials.xlsx
Appendix L - Business Continuity Questionnaire .docx
Contracting authority
Oxford Brookes University
- Public Procurement Organisation Number: PPGL-1164-DJLT
Headington Campus, Gipsy Lane
Oxford
OX3 0BP
United Kingdom
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government