Tender

Emmaus Catholic Academy Trust and Romero Catholic Academy Trust - HR, Recruitment and Payroll Managed Software

Emmaus Catholic Academy Trust
Romero Catholic Academy Trust

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-041126

Procurement identifier (OCID): ocds-h6vhtk-0561b5

Published 17 July 2025, 6:14pm

Scope

Reference

CA15627

Description

Emmaus Catholic Academy Trust and Romero Catholic Academy Trust are seeking engagement from providers for HR, Recruitment and Payroll Managed Software to inform development of their procurement process.

The Trusts would like the contract to be awarded in November 2025 to allow enough time for mobilisation.

Total value (estimated)

£100,000 excluding VAT
£100,000 including VAT

Below the relevant threshold

Contract dates (estimated)

1 April 2026 to 31 March 2029
Possible extension to 31 March 2031
5 years

Description of possible extension:

Maximum 2 extensions of 12 months per extension.

Main procurement category

Goods

CPV classifications

48450000 - Time accounting or human resources software package
48100000 - Industry specific software package

Contract locations

UK - United Kingdom

Lot 1. Lot 1

Description

Emmaus CAT only

Lot value (estimated)

£20,000 excluding VAT
£20,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2

Description

Romero CAT only

Lot value (estimated)

£20,000 excluding VAT
£20,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Lot 3. Lot 3

Description

Both Emmaus and Romero CAT

Lot value (estimated)

£60,000 excluding VAT
£60,000 including VAT

Same for all lots

CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Lot 1

Lot 2. Lot 2

Lot 3. Lot 3

Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

25 July 2025, 1:00pm

Tender submission deadline

5 August 2025, 1:00pm

Submission address and any special instructions

To access this opportunity, log in to https://suppliers.multiquote.com and view the opportunity. If you are not registered with MultiQuote, please visit https://suppliers.multiquote.com, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Tenders may be submitted electronically

Yes

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
Quality	Quality	Quality	60.0%
Price	Price	Price	40.0%

Procedure

Procedure type

Below threshold - open competition

Documents

Associated tender documents

TR2 Schedule of Prices.xlsx

TR1 Form of Tender.docx

Integrated System Specifications.xlsx

PR2 PSQ Reference Form.docx

PR1 PSQ Response Form.docx

TR4 Conflict of Interest Declaration.dotx

PR3 PSQ Guidance Notes.docx

Invitation to Tender.docx

TR5 Non-Collusion & Canvassing Declaration.docx

TR6 Confidential Information Declaration.docx

Contracting authorities