Scope
Reference
TRAN25-26
Description
Supply of school transport services for the 2025-26 academic year to transport 258 students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN).
The service is required from 03/09/2025 until 17/07/2026 during term time only and will not be required on INSET days and bank holidays. The is the possibility of a contract extension until 16th July 2027.
The service is paid for by the school, therefore fares are not required to be collected.
Bus routes are already established however loading list by postcode will be provided so that the supplier can put forward proposed routes, bus stops, number of vehicles and loading lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.)
Pupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note buses depart promptly at 15:10)
Total value (estimated)
- £550,000 excluding VAT
- £550,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 September 2025 to 17 July 2026
- Possible extension to 16 July 2027
- 1 year, 10 months, 14 days
Description of possible extension:
A one year extension will be considered if both parties mutually agree to extend the contract.
Main procurement category
Services
CPV classifications
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKK3 - Cornwall and Isles of Scilly
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 June 2025, 4:00pm
Tender submission deadline
22 June 2025, 2:00pm
Submission address and any special instructions
Via mail using the official label provided.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
27 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Safety and Vehicle Standards | • Vehicle Age and Condition: Age limits (e.g., vehicles not older than 5-7 years), regular maintenance schedules, and vehicle inspection records. • Safety Features: Seat belts, GPS tracking, CCTV,... |
Quality | 20% |
| Service Quality and Capacity | • Punctuality and Reliability Track Record: Past performance in meeting schedules. • Fleet Capacity: Sufficient number of vehicles to meet peak demand, including spares. • Route Planning and... |
Quality | 20% |
| Legal Compliance | • Licensing and Registration: Proof of all required operating licenses, vehicle registration, and compliance with local transport authority regulations. • Insurance Coverage: Adequate insurance for... |
Quality | 15% |
| Cost and Value for Money | • Pricing Structure: Competitive and transparent pricing - fixed vs. variable costs. • Cost Breakdown: Clear breakdown of what's included (fuel, staff, maintenance, insurance). • Payment Terms:... |
Price | 15% |
| Experience and Reputation | • Years in School Transport: Preferably specialized in school or youth-related transport. • References and Testimonials: Feedback from current/former clients, especially schools. • Reputation and... |
Quality | 10% |
| Staffing and Training | • Driver Training: Defensive driving, child safety, emergency response. • Staff Behaviour and Professionalism: Policies on conduct, dress code, communication with children. |
Quality | 10% |
| Technology and Communication | • Parent Communication Tools: Mobile apps, SMS alerts for pickup/drop-off updates. • Real-time Tracking: GPS-enabled tracking with school or parental access. • Incident Reporting: Process for... |
Quality | 5% |
| Environmental Considerations | • Eco-Friendly Fleet: Use of electric or hybrid vehicles, emissions compliance. • Sustainability Policies: Commitment to reducing environmental impact. |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Penair_ITT final_2025-26 transport.docx
Invitation To Tender document
• Form of Tender
• Certificate of Non-Collusion
• Instructions to Tenderer's
• School transport specification
• Payment Terms
• Appendix 1 - Tender Pricing Schedule
• Appendix 2 - Sub Contractor Schedule
• School transport service conditions of contract
Loading lists by post code 25-26.xlsx
Spreadsheet providing passenger information
Official Label TRAN25-26_ Penair School.docx
Official postage label to be used when submitted tenders documents.
Contracting authority
PENAIR SCHOOL
- Companies House: 07557657
- Public Procurement Organisation Number: PVGG-5941-LGBY
Penair School
Truro
TR1 1TN
United Kingdom
Telephone: 01872245130
Email: ghakin@penair.cornwall.sch.uk
Website: http://www.penair.cornwall.sch.uk
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government