Scope
Reference
C334420
Description
The MHRA is looking to implement an all-in-one digital solution that combines the capabilities of Learning Experience platform and the administrative function of a Learning Management System. We are seeking a solution that would provide a "one stop shop" for the agency's 1500 colleagues to be able to plan, identify, undertake and monitor both assigned learning as well as self-directed/paced learning and to support learner collaboration. The system should have the functionality to design and host content and be capable of scheduling and hosting in person learning via virtual classrooms. There is a corporate need to provide assurance through the capturing and maintenance of learner/learning records on learning undertaken and assessments successfully completed. The solution will be key to supporting our ambitions of becoming a learning organisation and our agency value of creating an environment where learning and innovation thrive.
The Agency is seeking to let a contract for a three-year period, with two twelve-month optional extensions (for a total possible five-year contract term) to one Supplier .
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 February 2026 to 12 February 2029
- Possible extension to 12 February 2031
- 5 years, 1 day
Description of possible extension:
Two annual options for the Agency to extend the Contract Term by twelve months
Options
The right to additional purchases while the contract is valid.
Two annual options for the Agency to extend the Contract Term by twelve months
Main procurement category
Services
CPV classifications
- 80420000 - E-learning services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
24 December 2025, 2:00pm
Tender submission deadline
24 December 2025, 2:00pm
Submission address and any special instructions
The Invitation to Tender will be published on the DHSC e-tendering portal - Atamis. Submissions must be via this portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 70.00% |
| Price | Price | 30.00% |
Other information
Payment terms
As per Contract Terms
Description of risks to contract performance
As per Contract Terms
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
PME undertaken via a framework which did not provide results desired.
Documents
Associated tender documents
C334420 Learning Management System ITT.docx
C334420 Appendix J Pricing.xlsx
C334420 Appendix D Contract Draft.docx
C334420 PSQ.docx
Appendix K Security Policy.pdf
Mid-Tier_Core_Terms_Word_v1.3A_2025 (1).docx
Contracting authority
MHRA
- Public Procurement Organisation Number: PJLJ-9824-VXPG
10 South Colonnade, Canary Wharf
London
E14 4PU
United Kingdom
Contact name: Jonathon Moloney
Telephone: 07584 538678
Email: commercial@mha.gov.uk
Website: https://www.gov.uk/government/organisations/medicines-and-healthcare-products-regulatory-agency
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - central government