Scope
Description
Horndean Parish Council has received building contributions of £95,000.00 to design and build a new outdoor fitness facility and multi-use games area (MUGA) at Jubilee Park. The documents are for both facilities which will be procured as:
Lot 1: Outdoor Fitness
Lot 2: Multi Use Games Area
Suppliers may choose to bid for one or both Lots as the Council is not seeking a single contractor to undertake the work unless the scoring criteria's results determine such an outcome.
The Council has a proposed budget for each Lot however following the receipt of tenders and quotations, there may be a requirement to adjust the budget and overall allocation of funding, particularly if the total exceeds the current funding.
Optional Pathway: outside of the main budget will be the option for suppliers to quote on a new pathway from the car park to the proposed MUGA. This is to be shown as an addendum within the tender response for Lot 2. Details of the pathway requirements will be included in Appendix A2.
Please download all documents and submit the tender response for one or both Lots by the due date and time.
Total value (estimated)
- £95,000 excluding VAT
- £114,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 28 February 2026 to 1 February 2027
- 11 months, 2 days
Main procurement category
Works
CPV classifications
- 37440000 - Fitness equipments
- 45212100 - Construction work of leisure facilities
- 45212220 - Multi-purpose sports facilities construction work
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Not the same for all lots
Options are shown in Lot sections, because they are not the same for all lots.
Lot 1. Outdoor Fitness Facility
Description
All existing outdoor fitness equipment and associated materials such as grass matting and fence panels are to be removed and disposed of.
A new Calisthenics Frame and surfacing is to be installed on the proposed footprint shown on the Google Map (Main Tender Document) with a connecting surface to the proposed MUGA.
The new frame should offer a variety of health and fitness benefits for a range of users and abilities, with independent evidence to support any claims. The facility should encourage users to return, include user friendly instructions both visually and in writing, and be practical and accessible throughout.
Lot value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Multi Use Games Area
Description
A new multi-use games area that encourages users of all ages and abilities to utilise the facility for its intended purpose. This will be a non-competitive recreational space that will be primarily designed to use for football, basketball and netball.
The current footprint is approx. 25m x 15m (375sqm) of asphalt with 2 x Basketball Backboard and Hoops. The site will require new fencing around the perimeter and a new bitumen overlay with line markings. Access will be via chicanes or the escape routes at the football goal ends.
Lot value (estimated)
- £65,000 excluding VAT
- £78,000 including VAT
Options
The right to additional purchases while the contract is valid.
Pathway to MUGA
1.2 metre wide
tarmac with stone base
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Outdoor Fitness Facility
Lot 2. Multi Use Games Area
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 January 2026, 11:59pm
Tender submission deadline
23 January 2026, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Design
Technical Specifications and Warranties
Presentation
Cost (lot 2)
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
APPENDIX A1 - SCOPE OF WORKS AND SPECIFICATION.docx
Scope of Works Lot 1
APPENDIX A2 - SCOPE OF WORKS AND SPECIFICATION - Copy.docx
Scope of Works Lot 2
APPENDIX B - FORM OF TENDER.docx
Form of Tender
APPENDIX C - WARRANTY AND REFERENCE INFORMATION.docx
Warranty and Reference Information
APPENDIX D - DRAFT BUILDING AGREEMENT.pdf
Draft Building Agreement
MAIN TENDER DOCUMENT - HORNDEAN PARISH COUNCIL.pdf
Main Tender Document
Contracting authority
Horndean Parish Council
- Public Procurement Organisation Number: PXCY-3327-PMZN
Jubilee Hall, Crouch Lane
Horndean
PO8 9SU
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
SPORTS AND PLAY CONSULTING LIMITED
Summary of their role in this procurement: Tender Evaluation
- Companies House: 10987517
- Public Procurement Organisation Number: PPXG-3298-TRQY
Kenilworth House
Cheltenham
GL52 2BH
United Kingdom
Region: UKK13 - Gloucestershire