Scope
Reference
ESFA2540
Description
East Sussex Fire Authority (ESFA) on behalf of East Sussex Fire and Rescue Service is seeking to award a contract for the provision of the servicing, maintenance and repair and occasional full renewal of the appliance bay doors on our fire stations located across East Sussex along with a few similar type doors on workshops and similar structures. It will also include a number of automated doors and barriers. This contract will be let to support our Estates Department.
This call off contract will cover a requirement for routine maintenance and statutory servicing along with ad-hoc repairs to our appliance bay doors, other building automated doors and site access gates and barriers. As a consequence of the requirements of the Procurement Act 23 (PA23) the scope of this contract has been reduced from previously, to aid bids from SME's. The total replacement of a single door following accident damage may occasionally be requested but cyclical capital door replacements will now form part of a new term contract that will be tendered for at a future date.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2028
- Possible extension to 30 April 2030
- 4 years
Description of possible extension:
2 x 12 months
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Contract locations
- UKJ - South East (England)
Submission
Enquiry deadline
8 December 2025, 12:00pm
Tender submission deadline
17 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 37.5% |
| Social Value | Quality | 12.5% |
Other information
Payment terms
30 days by BACS
Description of risks to contract performance
Failure to attend as per required times - 24/7/365
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
ESFA2540 Appliance Bay Doors ITT .docx
ITT - nothing needs to be completed and returned. Supporting text for return submissions
ESFA2540 Section 5 Response.docx
Quality Submission - to be completed and returned
ESFA2540 Appliance Bay Doors - Section 6 Response.xlsx
Pricing Submission - to be completed and returned
Contracting authority
East Sussex Fire Authority
- Public Procurement Organisation Number: PVBN-6459-JTPV
HQ Church Lane
Lewes
BN7 2DZ
United Kingdom
Contact name: Glenn Johnston
Telephone: 01323462206
Email: procurement@esfrs.org
Website: http://www.esfrs.org
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government