Scope
Description
Over the next 18 months we are undergoing a complete transformation and as part of this we are re-writing all public facing content to ensure it is plain English and user centred. However, our guidance must also be legally accurate. At present our internal legal adviser team is at capacity, therefore we are seeing external support to review new content for legal accuracy.
We are looking for a legal firm to provide support on two areas with three deliverables:
Clear the enquiry backlog: A short-term project to clear our written enquiry backlog of ~1,300 enquiries on leasehold and building safety matters
Review new website content for legal accuracy: Review new website content for legal accuracy. ~35 guides of 1,500 words each.
12 months to support ad hoc continued needs for 1 & 2: A longer-term retainer to provide:
ad hoc legal review of new website content
Backlog clearance support should the volume of enquiries require external support again
Legal support for other digital projects where expert legal review is required, specific SoWs will be agreed as needed under this contract where required.
Total value (estimated)
- £150,000 excluding VAT
- £175,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 17 November 2025 to 17 November 2026
- Possible extension to 17 November 2027
- 2 years, 1 day
Description of possible extension:
1 year maximum
Options
The right to additional purchases while the contract is valid.
Options are included given the changing needs of Lease customers. For example, the scope may change to allow Lease to develop a contractual vehicle for future change support (e.g. a project focused on retirement properties next year and would require legal support to review outputs.
Main procurement category
Services
CPV classifications
- 79100000 - Legal services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 November 2025, 5:00pm
Tender submission deadline
12 November 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Award criteria
Award criteria will be based on interested parties being able to demonstrate they are:
• UK-qualified solicitors or barristers with demonstrable expertise in leasehold law and other relevant UK Housing legislation
• Experienced in advising on the accuracy of content where plain English and legibility is paramount
• Experienced in providing outline legal advice to non-legal clients
• Able to demonstrate experience advising public or quasi-public bodies
In addition, Lease will be assessing the commercial impact of costs by analysing:
• Daily/hourly rates and structure of retainer.
• Expected cost of the three deliverables.
• Outline resourcing plan.
• Relevant experience and at least 2 client references.
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
Short_Form_Contract_-_Word_v1.5A_2025__1_.docx
Short form contract - Lease terms and conditions
Ground rent - Example Content.docx
Example of 'good' content
Legal content review retainer specification v4.docx
Contracting authority
THE LEASEHOLD ADVISORY SERVICE
- Companies House: 03296985
- Public Procurement Organisation Number: PNGX-2873-VQPR
2 Marsham Street
London
SW1P 4DF
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - central government
Devolved regulations that apply: Wales