Scope
Description
To install 3 large drainage soakaways in grass verges surrounding the car park.
Site welfare, herras fencing etc.
Clear vegetation from works areas and dispose to licenced facility.
Locate utilities within the works area and divert if necessary (local electric cable likely).
Take up existing kerbs as required, and set aside for re-use.
Construction of soakaway 1:
Excavate existing surface to formation level and dispose of surplus to licenced facility,
Import, lay and compact sand / gravel surround on Terram 1000,
Lay infiltration crates wrapped in permeable membrane, with access module,
Backfill with Type 3 aggregate,
Lay geogrid (Bodpave 40 or similar approved) complete with gravel infill and topsoiled verge,
Relay 5Lm of bullnose kerb.
Construction of soakaway 2:
Excavate existing surface to formation level and dispose of surplus to licenced facility,
Import, lay and compact sand / gravel surround on Terram 1000,
Lay infiltration crates wrapped in permeable membrane, with access module,
Backfill with Type 3 aggregate,
Lay permeable membrane and topsoil around access cover,
Install MD200 channel drain and 100mm outfall pipe.
Construction of soakaway 3:
Excavate existing surface to formation level and dispose of surplus to licenced facility,
Import, lay and compact sand / gravel surround on Terram 1000,
Lay infiltration crates wrapped in permeable membrane, with access module,
Backfill with Type 3 aggregate,
Lay geogrid (Bodpave 40 or similar approved) complete with gravel infill and topsoiled verge,
Relay 11Lm of hit & miss half batter / bullnose kerb.
Make good carpark pavement (including chipping) around works areas to match existing.
Site clearance, make good carpark pavement (including chipping) to match existing, inspections etc.
PROVISIONAL RATES:
Excavate 300mm subsoil and dispose of surplus to licenced facility. Import, lay and compact 300mm thick 6F1/6F2 capping layer.
Lay tarmac surface reinstatement (assume same construction as existing 70mm tarmac over 300mm type 1, including chipping) beyond extended section.
Import and lay 150mm thick topsoil with grass seed.
Supply new HB2 kerbs, and lay including haunching.
Supply new BN kerbs (25mm upstand), and lay including haunching.
Total value (estimated)
- £29,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 27 March 2026
- 26 days
Options
The right to additional purchases while the contract is valid.
Value Engineering options for the specified crates can be offered providing a full specification is presented prior to the cut of for queries date.
Main procurement category
Works
CPV classifications
- 45100000 - Site preparation work
- 45200000 - Works for complete or part construction and civil engineering work
- 45300000 - Building installation work
- 45400000 - Building completion work
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 October 2025, 5:00pm
Tender submission deadline
20 October 2025, 5:00pm
Submission address and any special instructions
Tenders must be submitted by email to clerk@bearstedparishcouncil.gov.uk
Tenders may be submitted electronically
No
Award criteria
QUALITY = 40%
Sub Criteria Including:
Programme & Quality = 15%
Health & Safety = 15%
Environment & Sustainability = 10%
PRICE = 60%
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Invitation to Tender - FINAL.docx
Document 1 - Summary Report.pdf
Document 2 -BoQ & Shedule of Works.pdf
Document 3 - Drainage Layout.pdf
Document 4 - Drainage Details.pdf
Document 5 - Civil Works Specification.pdf
Contracting authority
Bearsted Parish Council
- Public Procurement Organisation Number: PGYQ-9772-MYLW
Madginford Hall, Egremont Road
Bearsted
ME15 8LH
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
EVANS & LANGFORD CONSULTANTS LIMITED
Summary of their role in this procurement: Project Manager
- Companies House: 14205067
- Public Procurement Organisation Number: PVRG-3111-XZRD
R B House The Square
Maidstone
ME17 2PG
United Kingdom
Email: mail@evanslangford.co.uk
Website: http://www.evanslangford.co.uk
Region: UKJ45 - Mid Kent