Scope
Reference
01-(07/25)
Description
The Council invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of cleaning services to the Councils six public toilets.
Key objective of the Tender is to appoint a competent supplier to provide high quality cleaning services to the Council's public toilets with provide a positive image of the area, both for local service users as well as visitors and tourists.
The current contract commenced in 2016.
The Tender is for the delivery of the Public Toilet cleaning contract for the six facilities operated by Council:
a Eastcliff (New facility 2025)
b The Point (New facility 2025)
c Quay Road (New facility 2025)
d The Den (New facility 2025)
e Lower Brook Street (Remodelled facility 2025)
f Jubilee Shelter (existing)
Full details around the Tender can be found in the accompanying documentation within this Tender Notice.
Please Note:
TUPE - Confidentiality Agreement required to be completed prior to issue of any TUPE information. Please also refer to Part A document Invitation to Tender document 2.11 to 2.15.
Clarification Log - Clarifications will be published against the Tender Notice on Find a Tender.
If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications may be published related to this tender.
It will be the responsibility of Bidders to ensure they are aware of all published clarifications and ensure that their bid has taken these into account.
Total value (estimated)
- £530,000 excluding VAT
- £636,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
Annual extensions based on considerations around continuation of future requirements and satisfaction of supplier performance.
Options
The right to additional purchases while the contract is valid.
Options include, but not limited to: Termination, variation of services provided, variation of sites included (both inclusion / deletion of sites).
Main procurement category
Services
CPV classifications
- 90911000 - Accommodation, building and window cleaning services
Contract locations
- UKK4 - Devon
Justification for not using lots
Potentially individual sites could be lotted but this has not been done due to commercial and contractual practicalities.
Participation
Legal and financial capacity conditions of participation
Please refer to Invitation to Tender documentation.
Technical ability conditions of participation
Please refer to Invitation to Tender documentation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 August 2025, 11:59pm
Tender submission deadline
8 September 2025, 12:00pm
Submission address and any special instructions
Please submit tenders to: tenders@teignmouth-devon.gov.uk
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
19 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality (including Social Value Considerations) | Delivery against the specification and objectives Contract Management - Quality Control / Customer Care Staffing requirements Mobilisation Plan Social Value Considerations |
Quality | 60% |
| Price | Price | 40% |
Other information
Payment terms
Please refer to Invitation to Tender documents
Description of risks to contract performance
Please refer to Invitation to Tender documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Toilet Cleaning Contract - Schedule 2 - Cleaning Frequency.xlsx
Toilet Cleaning Contract - Schedule 2 - Cleaning Frequency
Toilet Cleaning Contract - Schedule 3 - Pricing.xlsx
Toilet Cleaning Contract - Schedule 3 - Pricing
Toilet Cleaning Contract - Schedule 4 - Specification.docx
Toilet Cleaning Contract - Schedule 4 - Specification
Toilet Cleaning Contract - Appendix 1- TTC TCs Services.doc
Toilet Cleaning Contract - Appendix 1- TTC TCs Services
Plans - Elevations.zip
Plans - Elevations for
East Cliff - The Point
Lower Brook Toilets
Quay Road
The Den
Toilet Cleaning Contract - Tender Response document (Part B).docx
Toilet Cleaning Contract - Tender Response document (Part B)
Toilet Cleaning Contract - Schedule 1 - Premises details.xlsx
Toilet Cleaning Contract - Schedule 1 - Premises details
Toilet Cleaning Contract - Tender Instructions_(Part A).pdf
Toilet Cleaning Contract - Tender Instructions_(Part A)
confidentiality agreement_TUPE_draft_july25.docx
Confidentiality agreement_TUPE_draft_july25
Required to be completed prior to issue of any TUPE information.
Please also refer to Part A document Invitation to Tender document 2.11 to 2.15
TTC Toilet Tender Clarification Log_v0.2.xlsx
TTC Toilet Tender Clarification Log_v0.2
Clarifications will be published against the Tender Notice on Find a Tender.
If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications may be published related to this tender.
It will be the responsibility of Bidders to ensure they are aware of all published clarifications and ensure that their bid has taken these into account.
In the event of any queries please contact:
Contracting authority
Teignmouth Town Council
- Public Procurement Organisation Number: PNHQ-4954-RHNY
Bitton House, Bitton Park Road
Teignmouth
TQ14 9DF
United Kingdom
Contact name: Cliff Sprong
Email: tenders@teignmouth-devon.gov.uk
Website: https://www.teignmouth-devon.gov.uk/
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government