Scope
Reference
ENVWLB00386R
Description
The Environment Agency seeks a supplier to deliver a Local Resource Option (LRO) Screening Study for a group of ten farms located east of Norwich, Norfolk, covering 3,515 ha (with 965 ha currently irrigated). These farms specialise in high-value irrigated crops (e.g., potatoes, onions, carrots, herbs, sugar beet, grapes, and daffodils) and cereals, with water abstraction being critical for production. The farms lie within the Broadlands Rivers catchment, near environmentally sensitive sites (Norfolk Broads, SSSI, SAC, SPA, Ramsar) and already hold abstraction licences, with voluntary restrictions applied during dry years to prevent regulatory action.
The study aims to identify, screen, rank, and evaluate local water resource options to improve resilience of supply and security for these farms. One pre-selected option is water sharing among participating farms. The methodology and tools for screening and ranking (provided in the appendices) must be applied.
Scope of Work
• Engage with farmers, the Environment Agency, Internal Drainage Boards, regional water groups and other stakeholders.
• Collect and review baseline data on farming practices, abstraction licences, water availability and projected demand.
• Undertake a water balance assessment, identify potential local water resource options and screen/rank them using the provided methodology and spreadsheet tools.
• Select the top three preferred LROs, including the pre-selected water-sharing option, for detailed evaluation covering yield, cost, security of supply modelling, and environmental and social impacts.
• Identify barriers, risks, and next steps for scheme development.
• Deliver an executive summary, technical report, screening spreadsheet, presentation slides and summary findings for participating farmers.
Key Deliverables
1. Screening and ranking spreadsheet (Environment Agency template).
2. Draft and final technical report covering methodology, baseline conditions, stakeholder engagement outcomes, ranking results, detailed evaluation of top three LROs, barriers, and next steps.
3. Summary slides for farmer engagement.
4. Weekly progress updates and biweekly virtual meetings with the Environment Agency.
5. Final presentation to study participants.
Project Management & Timescale
• Duration: 3.5 months, including stakeholder workshops, screening and ranking, and two report review stages.
• Weekly progress reports (via email) and fortnightly review meetings required.
• Contract budget: £25,000 - £30,000 (excl. VAT).
Evaluation
Tenders will be assessed 60% on technical quality (understanding of project and local area, methodology, project management, Gantt chart, team experience) and 40% on cost. AI use must be declared but is not scored.
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 25 August 2025 to 12 December 2025
- 3 months, 19 days
Main procurement category
Services
CPV classifications
- 72220000 - Systems and technical consultancy services
Contract locations
- UKH - East of England
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
14 August 2025, 5:00pm
Submission address and any special instructions
To apply for this opportunity you must submit your quotation meeting the requirements detailed in the Request for Quotation (RFQ) attached.
Your response must be sent to WRAgriculture@environment-agency.gov.uk by 5pm on 14th August 2025.
If you have any clarification questions linked to this opportunity or the procurement process please submit these via email to WRAgriculture@environment-agency.gov.uk. Please note that, unless commercially sensitive, both the question and the response will be circulated to all tenderers.
Tenders may be submitted electronically
No
Award criteria
TBC
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Appendix A LRO screening study spreadsheet.xlsm
Appendix B CX-JBAU-XX-XX-RP-HO-0001-S1-P02-LRO methodological framework.pdf
Appendix C LRO Screening Study Fund - LRO Consultants.pdf
Order Form EA Standard Goods & Services Terms and Conditions LRO29.docx
RFQ LRO Screening study - LRO 29 - FINAL.docx
RFQ Technical Questions Proforma - LRO29.docx
Contracting authority
Environment Agency
- Public Procurement Organisation Number: PNWW-1475-NYLN
Seacole Building, 2 Marsham Street
London
SW1P 4DF
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - central government