Scope
Description
Since the early 2000s, the LFC's estate has supported hosting Mobile Network Operators (MNO) electronic communications installations. New legislation introducing the Electronic Communications Code 2017, hereafter referred to as 'The Code', has significantly deteriorated the benefits to landowners and the income that landlords can generate, whilst increasing the powers MNOs have to acquire sites. This benefits the government's targets in improving national telecommunications infrastructure.
Across the LFC estate, 59 fire stations have 79 lease agreements for telecoms installations with multiple MNOs on site for 20 stations. Their equipment is in various locations, from drill training towers to the roofs of fire stations and in some cases stand-alone antennas. Since 2022, Estates Professional Management Services (EPMS) for the Telecommunications Estate have been procured separately with the primary objective of minimising impacts on fire station operations and uses in respect of MNOs and their access to works/alterations on LFC sites.
Currently the LFC has no lease agreements agreed that are covered by The Code, however the impacts of new legislation are due to occur for LFC in 2025/26 with the imminent signing of new lease agreements. Any current leases that have expired are holding over outside The Code and therefore the old (higher) rents are currently being paid. The introduction of The Code provides MNOs with the power to install and keep installed their equipment on private land. LFC can only terminate the Agreement in very limited and specific grounds: -
• by providing evidence to redevelop all or part of the land and giving at least 18 months' notice,
• substantial breaches by the MNO of its obligations under the Agreement;
• persistent delays in making payments;
• the MNO is not entitled to an agreement in the first place because its test justifying the need for the site has not been proven.
Total value (estimated)
- £499,500 excluding VAT
- £499,500 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
1 + 1 (2 Year extension at LFB's discretion).
Main procurement category
Services
CPV classifications
- 70330000 - Property management services of real estate on a fee or contract basis
Submission
Enquiry deadline
2 July 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
14 July 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality and Social value | Quality | 70% |
| Price | Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
2 stages.
stage 1 - Conditions of Participation
stage 2 - ITT
Reduced tendering period
Yes
Pre-selected tenderers - utilities contract or not central government - minimum 10 days
Documents
Associated tender documents
Appendix D - Draft Contract Agreement.docx
Appendix K - Specification Document.odt
Appendix L - Part 2 - Pricing Matrix.ods
Appendix M - Procurement Specific Questionnaire (PSQ).docx
Invitation to Tender - CFP PA23 - EPMS.docx
Contracting authority
London Fire Commissioner
- Public Procurement Organisation Number: PVBD-9678-ZYDR
169 Union Street
London
SE1 0LL
United Kingdom
Contact name: Habiba Begum
Region: UKI44 - Lewisham and Southwark
Organisation type: Public authority - sub-central government