Section one: Contracting authority
one.1) Name and addresses
London School of Hygiene & Tropical Medicine
Keppel Street,
London
WC1E 7HT
Contact
Paul Pester
Telephone
+44 02079272471
Country
United Kingdom
NUTS code
UKI31 - Camden and City of London
National registration number
RC000330
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41630&B=LSHTM
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=41630&B=LSHTM
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Computer Aided Facilities Management (CAFM) and Safety Management System (SMS)
Reference number
LSHTM-2021-01
two.1.2) Main CPV code
- 48420000 - Facilities management software package and software package suite
two.1.3) Type of contract
Supplies
two.1.4) Short description
The project aim is to select and implement a CAFM and Safety Management System to consolidate and coordinate multiple Estates and Health & Safety functions, ideally, within a single centralised solution.
two.1.5) Estimated total value
Value excluding VAT: £410,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Computer Aided Facilities Management (CAFM)
Lot No
1
two.2.2) Additional CPV code(s)
- 48421000 - Facilities management software package
- 72253000 - Helpdesk and support services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
Main site or place of performance
Keppel Street, London, WC1E 7HT
two.2.4) Description of the procurement
To streamline LSHTM Estates facilities management on maintenance, operations, standards, quality and compliance procedures to be utilised in the most cost effective way throughout the asset lifecycle. To increase and monitor the utilisation of space and facilities, reduce moves and re-allocations, plan preventative and reactive maintenance, improve safety management, and deliver improved customer service
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £310,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Option of 2 years extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Safety Management System (SMS)
Lot No
2
two.2.2) Additional CPV code(s)
- 71317200 - Health and safety services
- 72253000 - Helpdesk and support services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
Main site or place of performance
Keppel Street, London, WC1E 7HT
two.2.4) Description of the procurement
To enable LSHTM Safety Team to report more comprehensively and efficiently on high risk/hazardous activities and providing assurance of legislative compliance, a suitable and sufficient risk assessment, reporting of incidents and acting to prevent recurrence routine. To deliver a consistent approach to safety across the organisation whilst improving both the ‘user experience’ and the quality of the general standards of safety management.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
2 years renewal
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-003757
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 January 2022
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 January 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
Country
United Kingdom