Planning

CAFM and Health & Safety Management Solution

  • London School of Hygiene & Tropical Medicine

F01: Prior information notice (prior information only)

Notice identifier: 2021/S 000-003757

Procurement identifier (OCID): ocds-h6vhtk-029615

Published 24 February 2021, 10:56pm



Section one: Contracting authority

one.1) Name and addresses

London School of Hygiene & Tropical Medicine

Keppel Street

London

WC1E 7HT

Email

caroline.chipperfield@lshtm.ac.uk

Country

United Kingdom

NUTS code

UKI31 - Camden and City of London

Internet address(es)

Main address

https://lupc.bravosolution.co.uk/go/295217560177B5DD944F

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Other type

University

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

CAFM and Health & Safety Management Solution

Reference number

LSHTM 2021-01

two.1.2) Main CPV code

  • 48420000 - Facilities management software package and software package suite

two.1.3) Type of contract

Supplies

two.1.4) Short description

CAFM and Health & Safety Management Solution

two.1.5) Estimated total value

Value excluding VAT: £250,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 48421000 - Facilities management software package

two.2.3) Place of performance

NUTS codes
  • UKI31 - Camden and City of London

two.2.4) Description of the procurement

London School of Hygiene & Tropical Medicine (LSHTM) is currently undertaking preliminary market consultation for a CAFM and Health & Safety Management solution. The project will select and implement a CAFM and Health & Safety Management system so as to consolidate and coordinate multiple Estates functions and Health and Safety functions. The aim is to streamline operations within the Estates and Health & Safety departments by, ideally, having a single centralised solution that meets both of their requirements.

The CAFM system will enable the Estates Department and Facilities Management Team to effectively manage, control and maintain the LSHTM estate including, listed London offices and two overseas MRC units based in Gambia and Uganda, supporting a team of in-house operatives and third party external contractors.

The Health and Safety functionality must enable LSHTM to ensure the implementation of its Health and Safety Management systems by providing a digital platform facilitating completion, peer review and approval of risk assessments, audits and inspections, incident reporting and tracking of actions and progress against Key Performance Indicators. This Health and Safety functionality is across the entire scope of LSHTM’s research and teaching activities, both in the UK, and overseas.

LSHTM’s business and system requirements are covered within the core

components/modules listed below.

CAFM Modules:

• Space and Lease Management

• Asset and Maintenance Management

• Life Cycle Management

• Building Information Modelling (BIM)

• Environmental Sustainability

• Reactive and Preventative Maintenance

• Compliance Register, Asbestos, Fire and Risk Assessments

• Measurable KPI Reporting

• O&M Repository/Document Control

Health and Safety Modules:

• Health & Safety Management

• H&S Lab based Risk Assessments

• H&S Building based Risk Assessments

• H&S Off-site working Risk Assessment

• H&S Auditing & Inspections

• H&S Accidents & Incidents reporting

• H&S Access control/ Lone working

• H&S Reports & Analytics

• H&S Training Records

two.3) Estimated date of publication of contract notice

21 April 2021


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section six. Complementary information

six.3) Additional information

To register your interest in this opportunity please use this link

https://lupc.bravosolution.co.uk/go/295217560177B5DD944F