Section one: Contracting authority
one.1) Name and addresses
London School of Hygiene & Tropical Medicine
Keppel Street,
London
WC1E 7HT
Contact
Paul Pester
Telephone
+44 02079272471
Country
United Kingdom
NUTS code
UKI31 - Camden and City of London
National registration number
RC000330
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104519
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Computer Aided Facilities Management (CAFM) and Safety Management System (SMS)
Reference number
LSHTM-2021-01
two.1.2) Main CPV code
- 48420000 - Facilities management software package and software package suite
two.1.3) Type of contract
Supplies
two.1.4) Short description
The project aim is to select and implement a CAFM and Safety Management System to consolidate and coordinate multiple Estates and Health & Safety functions, ideally, within a single centralised solution.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £410,000
two.2) Description
two.2.1) Title
Computer Aided Facilities Management (CAFM)
Lot No
1
two.2.2) Additional CPV code(s)
- 48421000 - Facilities management software package
- 72253000 - Helpdesk and support services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
Main site or place of performance
Keppel Street, London, WC1E 7HT
two.2.4) Description of the procurement
To streamline LSHTM Estates facilities management on maintenance, operations, standards, quality and compliance procedures to be utilised in the most cost effective way throughout the asset lifecycle. To increase and monitor the utilisation of space and facilities, reduce moves and re-allocations, plan preventative and reactive maintenance, improve safety management, and deliver improved customer service
two.2.5) Award criteria
Quality criterion - Name: Business Requirements / Weighting: 30
Quality criterion - Name: PM Requirements / Weighting: 20
Quality criterion - Name: IT Requirements / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Safety Management System (SMS)
Lot No
2
two.2.2) Additional CPV code(s)
- 71317200 - Health and safety services
- 72253000 - Helpdesk and support services
two.2.3) Place of performance
NUTS codes
- UKI31 - Camden and City of London
Main site or place of performance
Keppel Street, London, WC1E 7HT
two.2.4) Description of the procurement
To enable LSHTM Safety Team to report more comprehensively and efficiently on high risk/hazardous activities and providing assurance of legislative compliance, a suitable and sufficient risk assessment, reporting of incidents and acting to prevent recurrence routine. To deliver a consistent approach to safety across the organisation whilst improving both the ‘user experience’ and the quality of the general standards of safety management.
two.2.5) Award criteria
Quality criterion - Name: Business Requirements / Weighting: 30
Quality criterion - Name: PM Requirements / Weighting: 20
Quality criterion - Name: IT Requirements / Weighting: 20
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-031917
Section five. Award of contract
Contract No
1
Title
Computer Aided Facilities Management (CAFM)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 July 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Planon Ltd
1st floor, Victoria House, 125 Queen's Rd
Brighton
BN1 3WB
robert.williams@planonsoftware.com
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
3752925
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £415,253
Section five. Award of contract
Contract No
2
Title
Safety Management System (SMS)
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
London School of Hygiene & Tropical Medicine
Keppel Street
London
WC1E 7HT
Country
United Kingdom