Section one: Contracting authority
one.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
kathleen.miles-evans@llgc.org.uk
Telephone
+44 1970632800
Fax
+44 1970615709
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Welsh Government Sponsered Body
one.5) Main activity
Other activity
National Library and Archive
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
35mm/16mm cinematographic film scanners for archival use
two.1.2) Main CPV code
- 32330000 - Apparatus for sound, video-recording and reproduction
two.1.3) Type of contract
Supplies
two.1.4) Short description
The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use.
two.1.5) Estimated total value
Value excluding VAT: £210,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32321100 - Film equipment
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
National Library of Wales, Aberystwyth
two.2.4) Description of the procurement
The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use.
Tenders will be requested for the Supply, Installation, Training and Maintenance of the scanners.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
21 December 2021
End date
28 February 2022
This contract is subject to renewal
Yes
Description of renewals
The Company shall provide a minimum of 3 years on-site maintenance of the equipment including parts and labour and software upgrades.
Costing should be supplied for optional Year 4 and 5 support and maintenance of equipment including parts and labour and software upgrades.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Tenderers should provide a costing for the following options:
a. Year 4 support and maintenance of equipment provided under the Lump Sum Fee.
b. Year 5 support and maintenance of equipment provided under the Lump Sum Fee.
c. An additional 16mm scanner to the specification provided above, including delivery, commissioning and 3 years’ support and maintenance
d. Year 4 support and maintenance for additional 16mm scanner
e. Year 5 support and maintenance for additional 16mm scanner
f. An additional 35mm scanner to the specification provided above, including delivery, commissioning and 3 years’ support and maintenance
g. Year 4 support and maintenance for additional 35mm scanner
h. Year 5 support and maintenance for additional 35mm scanner
The Optional Sums are not taken into consideration in the tendering competition, but the Library may choose to order items from the Optional Sums of the winning tender.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-025812
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 December 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 4 February 2022
four.2.7) Conditions for opening of tenders
Date
6 December 2021
Local time
12:00pm
Place
National Library of Wales
Information about authorised persons and opening procedure
The Evaluation Panel will open the tenders.
The Evaluation Panel will have the technical knowledge required to evaluate tender submissions.
The Commercial Submissions will not be opened until the Technical Submissions have been opened and the scores agreed by the Evaluation Panel.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Responses can be received in either Welsh or English / Gellir derbyn ymatebion yn Gymraeg neu yn Saesneg.
NLW Terms and Conditions will apply / Mae Telerau ac Amodau LLGC yn berthnasol.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=115523.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:115523)
Download the ESPD document here: https://www.sell2wales.gov.wales/ESPD/ESPD_Download.aspx?id=115523
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom