Section one: Contracting authority
one.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
kathleen.miles-evans@llgc.org.uk
Telephone
+44 1970632800
Fax
+44 1970615709
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Welsh Government Sponsered Body
one.5) Main activity
Other activity
National Library and Archive
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
35mm/16mm cinematographic film scanners for archival use
two.1.2) Main CPV code
- 32330000 - Apparatus for sound, video-recording and reproduction
two.1.3) Type of contract
Supplies
two.1.4) Short description
The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £305,543.18
two.2) Description
two.2.2) Additional CPV code(s)
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32321100 - Film equipment
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
National Library of Wales, Aberystwyth
two.2.4) Description of the procurement
The National Library of Wales is seeking to expand its current audio-visual scanning facility with the addition of 2 (or possibly 3) new 35mm/16mm cinematographic film scanners suitable for archival use.
Tenders will be requested for the Supply, Installation, Training and Maintenance of the scanners.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
Tenderers should provide a costing for the following options:
a. Year 4 support and maintenance of equipment provided under the Lump Sum Fee.
b. Year 5 support and maintenance of equipment provided under the Lump Sum Fee.
c. An additional 16mm scanner to the specification provided above, including delivery, commissioning and 3 years’ support and maintenance
d. Year 4 support and maintenance for additional 16mm scanner
e. Year 5 support and maintenance for additional 16mm scanner
f. An additional 35mm scanner to the specification provided above, including delivery, commissioning and 3 years’ support and maintenance
g. Year 4 support and maintenance for additional 35mm scanner
h. Year 5 support and maintenance for additional 35mm scanner
The Optional Sums are not taken into consideration in the tendering competition, but the Library may choose to order items from the Optional Sums of the winning tender.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-027734
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 December 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DVSS Limited
4 Eriswell Close, Lower Earley
Reading
RG63AY
Telephone
+44 7768414638
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £210,000
Total value of the contract/lot: £305,543.18
Section six. Complementary information
six.3) Additional information
Responses can be received in either Welsh or English / Gellir derbyn ymatebion yn Gymraeg neu yn Saesneg.
NLW Terms and Conditions will apply / Mae Telerau ac Amodau LLGC yn berthnasol.
(WA Ref:118676)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom