Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Fleet Team at YPO
Telephone
+44 07917973722
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from another address:
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
James Farrimond
Telephone
+44 7917973722
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001092 Vehicle Hire Lease and Purchase Portal
Reference number
001092
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO is a Local Authority owned national public buying organisation operating since 1974 from our Wakefield Headquarters. YPO operates a market leading education supplies business with turnover circa £115 Million on average each year, plus a Framework Services business offering approaching 100 Frameworks including ICT, Energy, HR, Fleet and FM Solutions with consolidated spend upwards of £1 Billion.
YPO have conducted a series of engagement activities with potential users from public sector organisations across the UK. The Research highlighted some keys findings that YPO wishes to explore further. The next stage of the project is to engage with suppliers by issuing this PIN.
YPO are looking for suppliers who would be interested participating in market research and/or having a conversation with us, please register your interest by contacting us at fleet@ypo.co.uk
This is to ensure that there are no gaps in the potential service scope and that our intended model is deliverable, sustainable and future proofed.
YPO have had a Framework Agreement in place since 2018 for the provision of a procurement portal with an overarching YPO landing page that can facilitate the following elements: vehicle hire, lease and purchase options for cars, LCV’s and specialist vehicles with the ability to select which procurement route is required in addition to which micro-sites providing associated and additional services may be accessed, for the day-to-day operation of local authority fleets i.e. Accident Management & Fleet Management.
The current framework is due to expire February 2022, meaning we are now conducting a series of engagement activities with potential users from public sector organisations across the UK.
two.1.5) Estimated total value
Value excluding VAT: £30,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34130000 - Motor vehicles for the transport of goods
- 60170000 - Hire of passenger transport vehicles with driver
- 34144000 - Special-purpose motor vehicles
- 50111100 - Vehicle-fleet management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of a procurement portal with an overarching landing page that can facilitate the following elements:
- vehicle hire,
- lease
- purchase options
for cars, LCV’s and specialist vehicles of all fuel types with the ability to select which procurement route is required in addition to which micro-sites providing associated and additional services that may be accessed, for the day-to-day operation of local authority fleets i.e. Accident Management & Fleet Management.
It is anticipated that the Framework Agreement will cover the period from 28/02/2022 to 27/02/2026. Please note that these dates are not definite and may change at YPOs sole discretion.
The reason for this PIN is to engage with suppliers within this market area to ensure the route
to market that is put together meets our customers exact needs and requirements.
We are looking to shape this Framework with the help of supplier engagement to ensure the
Framework can offer maximum coverage of goods and services.
It is anticipated that this framework will be divided into the following lots which maybe
subject to change based on the outcome of the pre-market engagement –
1 Car and LCV Hire (Including mini-buses and specialist vehicle hire)
2 Car and LCV Lease and Car and LCV Purchase (Including mini-buses)
YPO reserves the right to not commit to advertising this tender if we do so wish. Any
information provided by suppliers prior to any advertising of the tender will not be used to
determine the outcome of any processes. Should YPO wish to proceed further a formal
procurement process will be followed in accordance with YPO's contract procedure rules
and in line with the Public Contract Regulations 2015.
Please note that this notice is to undertake early supplier engagement only, information is
being sought without prejudice and without commitment. If you are interested in this
opportunity, please email the named contact on this form – fleet@ypo.co.uk by Monday 15 November 2021 at 12.00noon.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal 3.5 years from the commencement date
two.3) Estimated date of publication of contract notice
26 November 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Please note that this notice is to undertake early supplier engagement only, information is
being sought without prejudice and without commitment. If you are interested in this
opportunity, please email the named contacts on this form
YPO are purchasing on the behalf of other Contracting Authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users.aspx
YPO will incorporate a standstill period at the point of notification of the award of contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days and
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties
who have been harmed or are at risk of harm by a breach of the rules to take action in the
High Court (England, Wales and Northern Ireland).