Opportunity

YPO - 001092 Vehicle Hire Lease and Purchase Portal

  • YPO

F02: Contract notice

Notice reference: 2021/S 000-031485

Published 16 December 2021, 4:40pm



Section one: Contracting authority

one.1) Name and addresses

YPO

41 Industrial Park

Wakefield

WF2 0XE

Contact

Contracts Team

Email

Contracts@ypo.co.uk

Telephone

+44 01924664685

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

http://www.ypo.co.uk/

Buyer's address

https://procontract.due-north.com/register?ReadForm

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://procontract.due-north.com/register?ReadForm

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://procontract.due-north.com/register?ReadForm

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

YPO - 001092 Vehicle Hire Lease and Purchase Portal

Reference number

001092

two.1.2) Main CPV code

  • 34000000 - Transport equipment and auxiliary products to transportation

two.1.3) Type of contract

Supplies

two.1.4) Short description

YPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Vehicle Hire, Lease and Purchase Portal. The Framework is designed to meet the needs of all public sector organisations which includes YPO’s internal requirements. This Framework is contractual where the end customer will place orders directly with the Provider on a “contract” basis and the Provider will deliver direct to the end customer on an agreed basis.

two.1.5) Estimated total value

Value excluding VAT: £30,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Car and LCV Hire (Including mini-buses)

Lot No

1

two.2.2) Additional CPV code(s)

  • 34110000 - Passenger cars
  • 34120000 - Motor vehicles for the transport of 10 or more persons
  • 34130000 - Motor vehicles for the transport of goods
  • 34140000 - Heavy-duty motor vehicles
  • 48000000 - Software package and information systems
  • 50111100 - Vehicle-fleet management services
  • 60170000 - Hire of passenger transport vehicles with driver

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Lot 1: - YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) comparison website taking data from major Car & LCV hire suppliers live databases giving customers “live” pricing, vehicle availability, customisation, booking, payment, delivery and confirmation of a wide range of vehicles. As part of the managed service the website must transparently provide all costs associated with the hire (including all elements such as Road Fund Licence (RFL), delivery, collection and other ancillary charges that may be applicable) which should also include all fees for the website Provider and YPO’s commission bundle into the final hire price.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60%

Quality criterion - Name: Social Value/Sustainability / Weighting: 10%

Cost criterion - Name: Cost / Weighting: 30%

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

28 February 2022

End date

27 February 2026

This contract is subject to renewal

Yes

Description of renewals

There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Car and LCV Lease and Purchase (Including mini-buses)

Lot No

2

two.2.2) Additional CPV code(s)

  • 34110000 - Passenger cars
  • 34120000 - Motor vehicles for the transport of 10 or more persons
  • 34140000 - Heavy-duty motor vehicles
  • 48000000 - Software package and information systems
  • 50111100 - Vehicle-fleet management services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Lot 2: YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) a website to provide a configurable search engine which details lease and purchase costs for a range of cars and LCV’s taking data from major Car & LCV lease and purchase companies live databases giving customers “live” pricing, vehicle availability, customisation, order placement, delivery and confirmation of a wide range of vehicles. This website must provide all costs associated with the lease and purchase including all fees for the website Provider and YPO’s rebate bundled into the final lease/purchase price. The period of Lease shall vary from 1 year, 2 year, 3 year and 4 year with the option for maintenance if required.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60%

Quality criterion - Name: Social Value/Sustainability / Weighting: 10%

Cost criterion - Name: Cost / Weighting: 30%

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

28 February 2022

End date

27 February 2026

This contract is subject to renewal

Yes

Description of renewals

There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance).

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

In the case of framework agreements, provide justification for any duration exceeding 4 years:

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-026681

four.2.2) Time limit for receipt of tenders or requests to participate

Date

24 January 2022

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

24 January 2022

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

six.3) Additional information

YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom