Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001092 Vehicle Hire Lease and Purchase Portal
Reference number
001092
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the
provision of Vehicle Hire, Lease and Purchase Portal. The Framework is designed to meet the
needs of all public sector organisations which includes YPO’s internal requirements. This
Framework is contractual where the end customer will place orders directly with the
Provider on a “contract” basis and the Provider will deliver direct to the end customer on an
agreed basis.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £30,000,000
two.2) Description
two.2.1) Title
Car and LCV Hire (Including Mini-Buses)
Lot No
1
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34130000 - Motor vehicles for the transport of goods
- 34140000 - Heavy-duty motor vehicles
- 48000000 - Software package and information systems
- 50111100 - Vehicle-fleet management services
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1: - YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) comparison website taking data from major Car & LCV hire suppliers live databases giving customers “live” pricing, vehicle availability, customisation, booking, payment, delivery and confirmation of a wide range of vehicles. As part of the managed service the website must transparently provide all costs associated with the hire (including all elements such as Road Fund Licence (RFL), delivery, collection and other ancillary charges that may be applicable) which should also include all fees for the website Provider and YPO’s commission bundle into the final hire price.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value and Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 28th February 2022 to 27th February
2024 with two options to extend for an additional 12 months each. The first decision to
extend the contract period will be taken by the end of November 2023 and will be
dependent on satisfactory completion of all aspects of the contract to date, the current
market conditions for this category and YPO’s contracting structures. The maximum
contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026
(subject to an annual review and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Car and LCV Lease and Purchase (Including Mini-Buses)
Lot No
2
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 34140000 - Heavy-duty motor vehicles
- 48000000 - Software package and information systems
- 50111100 - Vehicle-fleet management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2: YPO are seeking a Sole Supplier to provide a managed service consisting of (but not limited to) a website to provide a configurable search engine which details lease and purchase costs for a range of cars and LCV’s taking data from major Car & LCV lease and purchase companies live databases giving customers “live” pricing, vehicle availability, customisation, order placement, delivery and confirmation of a wide range of vehicles. This website must provide all costs associated with the lease and purchase including all fees for the website Provider and YPO’s rebate bundled into the final lease/purchase price. The period of Lease shall vary from 1 year, 2 year, 3 year and 4 year with the option for maintenance if required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value and Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 28th February 2022 to 27th February 2024 with two options to extend for an additional 12 months each. The first decision to extend the contract period will be taken by the end of November 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 28th February 2022 to 27th February 2026 (subject to an annual review and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-026681
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
001092
Lot No
1
Title
Car and LCV Hire (Including Mini-Buses)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 February 2022
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fulcrum Automotive Solutions Limited
Fulcrum House, 1 Oak Spinney Park, Ratby Lane, Leicester Forest East
Leicester
LE3 3AW
Country
United Kingdom
NUTS code
- UKF21 - Leicester
National registration number
07530358
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000,000
Section five. Award of contract
Contract No
001092
Lot No
2
Title
Car and LCV Lease and Purchase (Including Mini-Buses)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 February 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GMP Drivercare Limited
24 NIcholas Street
Chester
CH1 2AU
Country
United Kingdom
NUTS code
- UKD63 - Cheshire West and Chester
National registration number
03503936
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom