Section one: Contracting entity
one.1) Name and addresses
Milford Haven Port Authority
Gorsewood Drive, Milford Haven
Pembrokeshire
SA73 3ER
Telephone
+44 1646696100
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1129
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Transformation Design and Implementation of Enterprise Resource Planning and HR&Payroll Solution
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.1.4) Short description
MHPA is seeking provision of system integrator (“SI”) services for the design, and implementation and ongoing support of an ERP or similar technology platform that will meet the functional requirements
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
ERP system
HR&Payroll Solution
two.2) Description
two.2.1) Title
ERP system
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48620000 - Operating systems
- 72265000 - Software configuration services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Pembrokeshire
two.2.4) Description of the procurement
Implementation and configuration of an ERP system
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An option to extend the support agreement
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 15
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
HR & Payroll System and implementation
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 30211400 - Computer configurations
- 48982000 - Configuration management software package
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Pembrokeshire
two.2.4) Description of the procurement
To provide, implement and configure a HR & Payroll system
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend support agreement
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Maximum number: 15
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
9 November 2021
Local time
9:00am
Changed to:
Date
11 November 2021
Local time
9:00am
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
19 November 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25 February 2022
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Tender documentation can be accessed via the Sharepoint link below.
All queries must be made via email to emma.lewis@mhpa.co.uk
Tenders must be submitted to tenders@mhpa.co.uk
Sharepoint Link: https://mhpa.sharepoint.com/:f:/s/O365Tenders/EnRHskVe2XZJhPT6YyOPWEcBu4SLyaeL9nkb6LFMfaBBfQ?e=hlHQPR
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=114664.
(WA Ref:114664)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom