Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238ZB
Contact
Emma Tyler
Telephone
+44 3707791340
Country
United Kingdom
NUTS code
UKJ36 - Central Hampshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/hampshire/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Legal Case Management System
Reference number
LG18288
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Hampshire County Council Legal Team with to procure a Legal Case Management system. They require a proven, intuitive product which already has wide market adoption and is cloud-hosted. It will be a Commercial Off the Shelf (COTS) Cloud Hosted application that has been designed with the user in mind, and which will not require significant development or customisation by the client or the supplier to meet the requirements.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
HCC is undertaking a procurement for a Legal Case Management System (LCMS) to replace their current system.
The Hampshire County Council Legal team require a proven, intuitive product which already has wide market adoption and is cloud-hosted. It will be a Commercial Off the Shelf (COTS) Cloud Hosted application that has been designed with the user in mind, and which will not require significant development or customisation by the client or the supplier to meet the requirements.
The system should be:
• Cloud-hosted and fully supported and maintained by the application provider
• Accessible via a browser providing secure log-in to authorised users from within and outside of HCC's environment.
• Able to carry out automated and semi-automated tasks to enable efficient service delivery and help with business process optimisation
• Able to provide reporting
In addition to these general requirements, the high-level requirements for the system are listed and described below.
Requirements
HCC Legal Services require a proven, intuitive product in the form of a reliable cloud based Legal Case Management System.
Any potential solution should provide a legal bundling system, interface with Exchange online, allow for potential Legal Team Alternative Business Structure (ABS) project requirements, including identification of ABS cases to system users and a time recording element.
The solution will be a secure cloud hosted Legal Case Management System that includes the following:
• Document Management including storage
• Court Document Bundling
• Time Recording reported against each case
• Case Management of existing cases
• Ability to raise new cases
• Deal with internal and Alternative Business Structure Cases
• Integrate with Office 365
The system is expected to be used by 130 users across HCC
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
10 January 2022
This contract is subject to renewal
Yes
Description of renewals
The initial contract period will be 4 years with the option to extend on a 1+1+1 basis up to a total of 7 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-022180
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 November 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 November 2021
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
Strand, City of Westminster
London
Country
United Kingdom