Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO23 8ZB
procurement.support@hants.gov.uk
Country
United Kingdom
NUTS code
UKJ36 - Central Hampshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Legal Case Management System
Reference number
LG18288
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The contract is to provide HCC Legal department with a cost effective, secure and easy to use software as a service solution which reduces the amount of paperwork and reduces the timescales in preparing court documents.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £446,850
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
Hampshire County Council Legal Services are seeking to procure a Supplier who can provide a Legal Case Management System (LCMS) to replace their current system. The Legal team require a proven, intuitive product which already has wide market adoption and is cloud-hosted. It will be an application that has been designed with the user in mind, and which will not require significant development or customisation by the client or the supplier to meet the requirements.
The system should be:
Cloud-hosted and fully supported and maintained by the application provider
Accessible via a browser providing secure log-in to authorised users from within and outside of HCC's environment.
Able to carry out automated and semi-automated tasks to enable efficient service delivery and help with business process optimisation
Able to provide reporting
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term is for four years with the option to extend for a further 1+1+1 years up to a total of 7 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-025322
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Access Technology Group
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £446,850
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand
London
Country
United Kingdom