Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
Contact
Emma Tyler
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/hampshire/aspx/Home
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Legal Case Management System Procurement
Reference number
LG18288
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Hampshire County Council is preparing to run a procurement for a Legal Case Management System (LCMS) to replace their current system. This Prior Information Notice is to alert the market that this requirement will be published shortly.
HCC anticipates the procurement timetable to be as follows:
Publication of ITT October 2021
Evaluation and Moderation November 2021
Award of contract Late Early December 2021
This is an estimated timetable and subject to change.
The Hampshire County Council Legal team require a proven, intuitive product which already has wide market adoption and is cloud-hosted. It will be a Commercial Off the Shelf (COTS) Cloud Hosted application that has been designed with the user in mind, and which will not require significant development or customisation by the client or the supplier to meet the requirements.
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48311000 - Document management software package
- 72268000 - Software supply services
- 72500000 - Computer-related services
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
two.2.4) Description of the procurement
Hampshire County Council is preparing to run a procurement for a Legal Case Management System (LCMS) to replace their current system.
The Hampshire County Council Legal team require a proven, intuitive product which already has wide market adoption and is cloud-hosted. It will be a Commercial Off the Shelf (COTS) Cloud Hosted application that has been designed with the user in mind, and which will not require significant development or customisation by the client or the supplier to meet the requirements.
The system should be:
• Cloud-hosted and fully supported and maintained by the application provider
• Accessible via a browser providing secure log-in to authorised users from within and outside of HCC's environment.
• Able to carry out automated and semi-automated tasks to enable efficient service delivery and help with business process optimisation
• Able to provide reporting
In addition to these general requirements, the high-level requirements for the system are listed and described below.
Requirements
HCC Legal Services require a proven, intuitive product in the form of a reliable cloud based Legal Case Management System.
Any potential solution should provide a legal bundling system, interface with Exchange online, allow for potential Legal Team Alternative Business Structure (ABS) project requirements, including identification of ABS cases to system users and a time recording element.
The solution will be a secure cloud hosted Legal Case Management System that includes the following:
• Document Management including storage
• Court Document Bundling
• Time Recording reported against each case
• Case Management of existing cases
• Ability to raise new cases
• Deal with internal and Alternative Business Structure Cases
• Integrate with Office 365
The system is expected to be used by 130 users across HCC.
If you are interested in this requirement, please register with Hampshire County Council's Tendering Portal In-tend https://in-tendhost.co.uk/hampshire/aspx/home - registration is free.
Once registered on In Tend you will be able to access a copy of the Cloud Security Questionnaire which will be included as part of the published ITT. This document is for information only at this stage. Acceptance of these cloud security requirements will be mandatory as part of the ITT exercise.
If you have any questions with regard to this PIN notice, please send correspondence via In Tend.
Logging into In-Tend (once registered)
- To view this opportunity please click on "Tenders" then "Current" and then scroll down to the project
- Selecting "View Details" on the relevant opportunity
- Clicking the "Express Interest" tab
When the tender updates and documents are issued, if you have registered an interest, you will be notified by In-Tend.
two.3) Estimated date of publication of contract notice
11 October 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No