Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
Telephone
+44 1463702670
Country
United Kingdom
NUTS code
UKM5 - North Eastern Scotland
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
Telephone
+44 1463702670
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeenshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
one.1) Name and addresses
The Highland Council
Council Headquarters, Glenurquhart Road
Inverness
IV3 5NX
Telephone
+44 1463702670
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Collection, Storage and Redelivery of Household Belongings Framework Agreement
Reference number
000-ATDF2262
two.1.2) Main CPV code
- 63121000 - Storage and retrieval services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeen City Council, Aberdeenshire Council and The Highland Council are collaborating together to tender their requirements for collection, storage and redelivery of household belongings. Suppliers are invited to tender for 1, 2 or all 3 Council organisations.
This tender is therefore being advertised on behalf of, Aberdeen City Council, Aberdeenshire Council and The Highland Council.
two.1.5) Estimated total value
Value excluding VAT: £840,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Aberdeen City Council
Lot No
1
two.2.2) Additional CPV code(s)
- 34130000 - Motor vehicles for the transport of goods
- 63121000 - Storage and retrieval services
- 63120000 - Storage and warehousing services
- 44614100 - Storage bins
- 44613400 - Storage containers
- 63121100 - Storage services
- 39173000 - Storage units
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
Aberdeen City Council is legally obliged to provide assistance with the removal, transfer and storage of household belongings for people experiencing homelessness. There are a significant number of customers who require this service, sometimes for an unspecified amount of time.
Under this framework agreement the Contractor shall provide short and long-term storage solutions.
Aberdeen City Council require a single Contractor to uplift belongings within a property; all furniture items, white goods, fixture/fittings and any other household item (this list is not exhaustive) and deliver to/from properties, with capacity to conduct requests where specified within 48 hours of request.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £226,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possibility of extending by up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This requirement is being tendered along with the same requirements for Aberdeenshire and the Highland Council. Suppliers are able to tender for all 3 if they have the resource to do so.
two.2) Description
two.2.1) Title
Lot 2 - Aberdeenshire Council – North (Banff & Buchan and Buchan)
Lot No
2
two.2.2) Additional CPV code(s)
- 63121000 - Storage and retrieval services
- 34130000 - Motor vehicles for the transport of goods
- 63120000 - Storage and warehousing services
- 44614100 - Storage bins
- 44613400 - Storage containers
- 63121100 - Storage services
- 39173000 - Storage units
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeenshire - Banff & Buchan and Buchan
two.2.4) Description of the procurement
Aberdeenshire Council is legally obliged to provide assistance with the removal, transfer and storage of household belongings for people experiencing homelessness. There are a significant number of customers who require this service, sometimes for an unspecified amount of time.
Under this framework agreement the Contractor shall provide short and long-term storage solutions.
Aberdeenshire Council require a single Contractor to uplift belongings within a property; all furniture items, white goods, fixture/fittings and any other household item (this list is not exhaustive) and deliver to/from properties, with capacity to conduct requests where specified within 48 hours of request.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £130,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible extension for up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This requirement is being tendered along with the same requirements for Aberdeen City and the Highland Council. Suppliers are able to tender for all 3 if they have the resource to do so.
two.2) Description
two.2.1) Title
Lot 3 - Aberdeenshire Council – South (Formartine, Garioch, Marr and Kincardine & Mears)
Lot No
3
two.2.2) Additional CPV code(s)
- 34130000 - Motor vehicles for the transport of goods
- 63121000 - Storage and retrieval services
- 63120000 - Storage and warehousing services
- 44614100 - Storage bins
- 44613400 - Storage containers
- 63121100 - Storage services
- 39173000 - Storage units
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Formartine, Garioch, Marr and Kincardine & Mears
two.2.4) Description of the procurement
Aberdeenshire Council is legally obliged to provide assistance with the removal, transfer and storage of household belongings for people experiencing homelessness. There are a significant number of customers who require this service, sometimes for an unspecified amount of time.
Under this framework agreement the Contractor shall provide short and long-term storage solutions.
Aberdeenshire Council require a single Contractor to uplift belongings within a property; all furniture items, white goods, fixture/fittings and any other household item (this list is not exhaustive) and deliver to/from properties, with capacity to conduct requests where specified within 48 hours of request.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £130,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An extension of up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This requirement is being tendered along with the same requirements for Aberdeen City and the Highland Council. Suppliers are able to tender for all 3 if they have the resource to do so.
two.2) Description
two.2.1) Title
Lot 4 - The Highland Council
Lot No
4
two.2.2) Additional CPV code(s)
- 34130000 - Motor vehicles for the transport of goods
- 63121000 - Storage and retrieval services
- 63120000 - Storage and warehousing services
- 44614100 - Storage bins
- 44613400 - Storage containers
- 63121100 - Storage services
- 39173000 - Storage units
- 60000000 - Transport services (excl. Waste transport)
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Entire Region however services to be performed in remote areas are less common
two.2.4) Description of the procurement
The Highland Council is legally obliged to provide assistance with the removal, transfer and storage of household belongings for people experiencing homelessness. There are a significant number of customers who require this service, sometimes for an unspecified amount of time.
Under this framework agreement the Contractor shall provide short and long-term storage solutions.
The Highland Council require a single Contractor to uplift belongings within a property; all furniture items, white goods, fixture/fittings and any other household item (this list is not exhaustive) and deliver to/from properties, with capacity to conduct requests where specified within 48 hours of request.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £70,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
An extension of up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This requirement is being tendered along with the same requirements for Aberdeenshire and Aberdeen City Councils. Suppliers are able to tender for all 3 if they have the resource to do so.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Tenderers should hold the following:
Driver and vehicle:
- All drivers must hold an appropriate valid driver’s license
- All vehicles must be insured and taxed as legally required
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers should hold the following:
Insurance:
- Employers Liability of GBP 5m
- Public Liability Insurance of GBP 5m
- The Council will use an independent credit scoring organisation such as CreditSafe, to conduct appropriate financial probity checks.
Minimum level(s) of standards possibly required
Employers Liability of GBP 5m
Public Liability Insurance of GBP 5m
All vehicles must be insured and taxed as legally required
Appropriate financial probity checks shall be carried out
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenders must provide Experience 2 relevant examples of similar or equivalent services carried out in the past three years
Minimum level(s) of standards possibly required
2 examples in the last 3 years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-014592
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 October 2021
Local time
12:00pm
Place
On-line
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3 or 4 years depending on activation of extension
six.3) Additional information
This requirement is being tendered as a collaborative procedure between Aberdeen City, Aberdeenshire and The Highland Councils.
Suppliers are able to tender for 1, 2 or all 3 of the Councils. There shall be an opportunity to offer a discount where more than 1 Council service is being bid.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19647. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Suppliers will be encouraged to offer community benefits focussing on
- Development of the Workforce
- Communities, community groups and community projects
- Fair Work Practices Including “Real” Living Wage
(SC Ref:667331)
six.4) Procedures for review
six.4.1) Review body
The Highland Council
The Highland Council
Inverness
iv31xu
Telephone
+44 1463702670
Country
United Kingdom