Scope
Description
Seaford Town Council (STC) are seeking a cleaning contractor to deliver a high-quality, reliable cleaning service across its public toilet facilities. These include the eco toilets at South Hill Barn, the facilities at Seaford Head Golf Course and the toilet blocks located at the Martello, The Salts Recreational Ground, South Street and the Changing Places Toilets (CPT). Seaford is a vibrant coastal town in East Sussex, serving a resident population of approximately 23,000 and welcoming a significant number of visitors throughout the year. Maintaining clean, safe, and well-presented public conveniences is an important part of supporting both the local community and the town's wider visitor economy.
• Initial Term: Three (3) years from the Start Date.
• Extension Option: The Council may, at its sole discretion, extend the Contract for a further period of up to two (2) years. Satisfactory performance is a prerequisite for any extension but does not oblige the Council to grant one.
Deadline to ask questions: 16th March 2026
Application deadline: 21st March 2026
Bidders notified by: 13th April 2026
Submit questions to: projectsandfacilities@seafordtowncouncil.gov.uk
Submit application to: tenders@seafordtowncouncil.gov.uk
For full details, see contract spec in bidding documents.
Total value (estimated)
- £225,000 excluding VAT
- £270,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 14 May 2026 to 14 May 2029
- Possible extension to 14 May 2031
- 5 years, 1 day
Description of possible extension:
• Extension Option: The Council may, at its sole discretion, extend the Contract for a further period of up to two (2) years. Satisfactory performance is a prerequisite for any extension but does not oblige the Council to grant one.
• Performance Criteria for Extension:
o Compliance with Key Performance Indicators (KPIs)
o Audit reports
o Issue resolution records
Performance information will be reviewed monthly.
For full details, see contract spec.
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
21 March 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Tenders will be evaluated on the basis on 40% price (based pricing schedule), 60% quality (based on section 8 responses), taking into account responses and compliance with the requirements set out in this Specification. The Council is not obliged to accept the lowest or any tender.
See p.13/section 12 of contract spec for full details
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Toilet Tender Contract Spec.docx
Pricing Schedule.xlsx
Contract Application Form.docx
Technical specifications to be met
https://www.seafordtowncouncil.gov.uk/contracts-and-tenders
Contracting authority
Seaford Town Council
- Public Procurement Organisation Number: PDRY-2957-PNJY
37 Church Street
Seaford
BN25 1HG
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government