Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF DERBY
Kedleston Road
DERBY
DE22 1GB
Contact
Procurement Team
Telephone
+44 1332591094
Country
United Kingdom
Region code
UKF11 - Derby
Companies House
3079282
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sports Coaches
Reference number
PROC JW ITT/947
two.1.2) Main CPV code
- 79998000 - Coaching services
two.1.3) Type of contract
Services
two.1.4) Short description
Scope:
As part of our sport and physical activity delivery at UoD, we deliver a range of performance sport programmes which are reviewed annually. These programmes are currently for 2023/24 academic year are Volleyball, Badminton, Football, Cycling, Swimming, Basketball and Sports Psychology.
In collaboration with the Union of Students and the school of human sciences the sport and physical activity team will manage the performance sports programme under the Team Derby brand. The union of students will manage the sports coaches within all other Team Derby clubs and teams. It is expected that each performance coach works in collaboration with the student leaders of their sports club in collaboration with the Union of students sport staff.
We are looking to set up a framework of coaches for the different sporting activities offered at the University of Derby. These sporting activities are lead by student interest and as such they will be reviewed on an annual basis. The framework will be set up for a four year period, reviewed 3 months before the end of each contract and renewed annually as per the coaching requirements of the University of Derby. As such there is no commitment or guarantee that the renewal will take place with the current incumbent and we reserve the right to retender for any of the coaching positions at our discretion. The estimated spend is £52,700 per year (total expected spend over 4 years £210,800) combined for all lots.
Sports Coaches will be set up with a 14 day payment term. Invoices will need to be submitted with a valid Purchase Order and the sports coaches will need to ensure that Oracle is kept up to date with their information (including bank details), to ensure prompt payments.
The coaching requirements are broken down as follows:
Lot 1 - Volleyball Coaching
Lot 2 - Head of Badminton
Lot 3 - Badminton Coaching
Lot 4 - Basketball Coaching
Lot 5 - Football Coaching
Lot 6 - Cycling Coaching
Lot 7 - Swimming lead
two.1.5) Estimated total value
Value excluding VAT: £210,800
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Volleyball Coaching
Lot No
1
two.2.2) Additional CPV code(s)
- 79998000 - Coaching services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is a Head Coach lead programme
You shall use your best endeavours to promote the interests of the University and, unless prevented by ill health or accident, devote 526 hours during the term to provide the agreed services.
You are expected to carry out the following services in accordance with the terms of this agreement, all applicable law and the agreed KPIs aligned to the Performance Volleyball Programme.
The service hours are broken down as below: -
maximum coachable hours 38 wks x 8 hours
16 matches x 4 hrs
Beach Nationals 12 hrs
maximum administration hours 86 hours -2 hours per week
maximum recruitment hours 60 hours
To attend and coach all training session
Work closely with Team Derby staff to ensure your squad of players have a balanced training,
Attend one programme review meeting at the end of term to prepare for next academic year with the MDT and Team Derby staff.
Produce a monthly team report to be submitted by the final day of each month to the Performance Sport manager. Report to include:
Individual scholar update,
Monthly attendance record for all session,
Highlight potential recruits for the upcoming year,
Highlight any challenges,
Ensure all players accessing the basketball performance programme are University of Derby students and eligible for BUCS.
Undertake any administrative tasks deemed necessary in the provision and delivery of this service and support of the University of Derby performance sport programme.
Assist the Performance Sport manager to recruit 4 student athletes to the Performance Volleyball programme for 2023-24.
Undertake any media work/interviews as requested by Team Derby or local media; You must comply with the University's policies on social media, anti-harassment and bullying, information and communication systems; You must comply with our anti-bribery policy and procedures and the Bribery Act 2010. Failure to do so may result in the immediate termination of this Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £46,800
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
Renewal is on an annual basis at the discretion of the University of Derby
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Renewal is on an annual basis at the discretion of the University of Derby
two.2) Description
two.2.1) Title
Head of Badminton
Lot No
2
two.2.2) Additional CPV code(s)
- 79998000 - Coaching services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is a Head Coach lead programme.
You shall use your best endeavours to promote the interests of the University and, unless prevented by ill health or accident, devote 250 hours during the Term to provide the agreed services.
You are expected to carry out the following services in accordance with the terms of this agreement, all applicable law and the agreed KPIs aligned to the Performance Badminton Programme
Leadership and management of a coaching program for the high-performance badminton squad at the University of Derby.
Lead in working with the Performance Manager and Team Derby Badminton Committee, to create an effective management structure for the badminton club.
Lead an effective badminton program for both men's and women's high-performance badminton squads and manage an effective coaching program so that they can compete successfully within both student (BUCS) and, where appropriate, national (NGB) competitive structures. This includes assisting in the development of appropriate annual training programs covering pre-season as well as competitive season programs.
Co-ordinate the delivery of performance support (Psychology, Physiotherapy, and strength & conditioning) to the high-performance squad.
Work with Team Derby badminton Club to ensure that all members receive high-quality coaching commensurate to their ability and potential. Where appropriate delivering this yourself.
Work proactively to recruit high-level badminton players to the University of Derby.
Lead on and create positive working relationships with key partner organisations such as Badminton England.
The service hours are broken down as below.
October - May - 236.5 hrs
June-July - 13.5 hrs
Provide an updated risk assessment to the University before the start of the first pre-season date.
Undertake any administrative tasks deemed necessary in the provision and delivery of this service and support of the University of Derby performance sport programme.
Assist the Performance Sport Manager to recruit 4 student athletes to the Performance Badminton programme for 2023-24.
Produce a monthly team report to be submitted by the final day of each month to the Performance Sport manager. Report to include:
Individual scholar update,
Monthly attendance record for all session,
Highlight potential recruits for the upcoming year,
Highlight any challenges,
Ensure all players accessing the basketball performance programme are University of Derby students and eligible for BUCS.
Undertake any media work/interviews as requested by Team Derby or local media; You must comply with the University's policies on social media, anti-harassment and bullying, information and communication systems; You must comply with our anti-bribery policy and procedures and the Bribery Act 2010. Failure to do so may result in the immediate termination of this Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
Renewal is on an annual basis at the discretion of the University of Derby
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Renewal is on an annual basis at the discretion of the University of Derby
two.2) Description
two.2.1) Title
Badminton Coaching
Lot No
3
two.2.2) Additional CPV code(s)
- 79998000 - Coaching services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is a Lead Coach role.
You shall use your best endeavours to promote the interests of the University and, unless prevented by ill health or accident, devote 336.5 hours during the term to provide the agreed services.
You are expected to carry out the following services in accordance with the terms of this agreement, all applicable law and the agreed KPIs aligned to the Performance Badminton Programme.
The service hours are broken down as below, to attend and coach agreed training sessions;
31 weeks x 9.5 hours = 294.5 hrs
10 matches x average 3 hours = 30 hrs
BUCS Nationals =12 hrs
To attend and coach all training sessions.
Work closely with Team Derby staff to ensure your squad of players have a balanced training.
Attend one programme review meeting at the end of term to prepare for next academic year with the MDT and Team Derby staff.
Produce a monthly team report to be submitted by the final day of each month to the Performance Sport manager. Report to include: Individual scholar update, Monthly attendance record for all session, Highlight potential recruits for the upcoming year, Highlight any challenges, Ensure all players accessing the badminton performance programme are University of Derby students and eligible for BUCS.
Provide an updated risk assessment to the University before the start of the first pre-season date.
Undertake any media work/interviews as requested by Team Derby or local media; You must comply with the University's policies on social media, anti-harassment and bullying, information and communication systems; You must comply with our anti-bribery policy and procedures and the Bribery Act 2010. Failure to do so may result in the immediate termination of this Agreement
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £34,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
Renewal is on an annual basis at the discretion of the University of Derby
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Renewal is on an annual basis at the discretion of the University of Derby
two.2) Description
two.2.1) Title
Basketball Coaching
Lot No
4
two.2.2) Additional CPV code(s)
- 79998000 - Coaching services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is a Head Coach lead programme dealing with the Men's Team.
You shall use your best endeavours to promote the interests of the University and, unless prevented by ill health or accident, devote 424 hours during the Term to provide the agreed services.
You are expected to carry out the following services using reasonable care and skill, in accordance with the terms of this agreement, and comply with all applicable law and the agreed KPIs aligned to the Performance Basketball Programme.
The service hours are broken down as below:
maximum coachable hours 224 hours (allows for 16 matches)
maximum administration hours 80 hours: 2 hours per week to be used during the 40 weeks of coaching and matches.
a maximum recruitment work, 120 hours through the term of the agreement
To attend and coach all training sessions
Work closely with Team Derby staff to ensure your squad of players have a balanced training.
Attend one programme review meeting at the end of term to prepare for next academic year with the MDT and Team Derby staff.
Produce a monthly team report to be submitted by the final day of each month to the Performance Sport manager. Report to include:
Individual scholar update,
Monthly attendance record for all session,
Highlight potential recruits for the upcoming year,
Highlight any challenges,
Ensure all players accessing the basketball performance programme are University of Derby students and eligible for BUCS.
Provide an updated risk assessment to the University before the start of the first pre-season date.
Undertake any media work/interviews as requested by Team Derby or local media; You must comply with the University's policies on social media, anti-harassment and bullying, information and communication systems; You must comply with our anti-bribery policy and procedures and the Bribery Act 2010. Failure to do so may result in the immediate termination of this Agreement
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £37,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
Renewal is on an annual basis at the discretion of the University of Derby
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Renewal is on an annual basis at the discretion of the University of Derby
two.2) Description
two.2.1) Title
Football Coaching
Lot No
5
two.2.2) Additional CPV code(s)
- 79998000 - Coaching services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is a Head Coach lead programme dealing with the Men's Team.
You shall use your best endeavours to promote the interests of the University and, unless prevented by ill health or accident, devote 242 hours during the Term to provide the agreed services.
You are expected to carry out the following services in accordance with the terms of this agreement, all applicable law and the agreed KPIs aligned to the Performance Men's football Programme. The service hours are broken down as below:
maximum coachable hours 172 hours
maximum administration hours: 70 hours 2 hours per week
To attend and coach all training sessions
Work closely with Team Derby staff to ensure your squad of players have a balanced training.
Attend one programme review meeting at the end of term to prepare for next academic year with the MDT and Team Derby staff.
Produce a monthly team report to be submitted by the final day of each month to the Performance Sport manager. Report to include:
Individual scholar update,
Monthly attendance record for all session,
Highlight any challenges,
Ensure all players accessing the football performance programme are University of Derby students and eligible for BUCS.
Provide an updated risk assessment to the University before the start of the first pre-season date.
Undertake any media work/interviews as requested by Team Derby or local media; You must comply with the University's policies on social media, anti-harassment and bullying, information and communication systems; You must comply with our anti-bribery policy and procedures and the Bribery Act 2010. Failure to do so may result in the immediate termination of this Agreement
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £26,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
Renewal is on an annual basis at the discretion of the University of Derby
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Renewal is on an annual basis at the discretion of the University of Derby
two.2) Description
two.2.1) Title
Cycling Coaching
Lot No
6
two.2.2) Additional CPV code(s)
- 79998000 - Coaching services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is a Head Coach lead programme.
You shall use your best endeavours to promote the interests of the University and, unless prevented by ill health or accident, devote 330 hours during the Term to provide the agreed services.
You are expected to carry out the following services in accordance with the terms of this agreement, all applicable law and the agreed KPIs aligned to the Performance Cycling Programme.
The service hours are broken down as below:
maximum coachable hours 178 hours (group rides 1 per month, track sessions 1 x session weekly/ BUCS)-
availability to coach up to a max 3 riders on a 1 2 1 basis 42 hours). The service includes training peaks account, training set weekly programme, weekly catch up for the week ahead, monthly overall catch up and progression/racing discussion. Daily amendments as per required by the rider.
A maximum of administration hours 80 hours: max 2 hours p/w
A maximum of 30 hours recruitment
To attend and coach all training session
Work closely with Team Derby staff to ensure your squad of players have a balanced training.
Attend one programme review meeting at the end of term to prepare for next academic year with the MDT and Team Derby staff.
Produce a monthly team report to be submitted by the final day of each month to the Performance Sport manager. Report to include: Individual scholar update, Monthly attendance record for all session, Highlight potential recruits for the upcoming year, Highlight any challenges, Ensure all athletes accessing the cycling performance programme are University of Derby students and eligible for BUCS.
Provide an updated risk assessment to the University before the start of the first pre-season date.
Undertake any media work/interviews as requested by Team Derby or local media; You must comply with the University's policies on social media, anti-harassment and bullying, information and communication systems; You must comply with our anti-bribery policy and procedures and the Bribery Act 2010. Failure to do so may result in the immediate termination of this Agreement
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £30,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
Renewal is on an annual basis at the discretion of the University of Derby
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Renewal is on an annual basis at the discretion of the University of Derby
two.2) Description
two.2.1) Title
Swimming lead
Lot No
7
two.2.2) Additional CPV code(s)
- 79998000 - Coaching services
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
This is head coach lead of programme - You shall use your best endeavours to promote the interests of the University and, unless prevented by ill health or accident, devote 120 hours during the Term to provide the agreed services.
You are expected to carry out the following services in accordance with the terms of this agreement, all applicable law and the agreed KPIs aligned to the Performance swimming Programme.
The service hours are broken down as below:
120hours of recruitment work
Produce a monthly team report to be submitted by the final day of each month to the Performance Sport manager. Report to include:
Individual scholar update,
Highlight potential recruits for the upcoming year,
Highlight any challenges,
Ensure all athletes are accessing the swimming performance programme are University of Derby students and eligible for BUCS.
Highlight any requirements for the UoD swimming programme and athletes to enable a successful start to the programme 2023.
Provide an updated risk assessment to the University before the start of the first pre-season date.
Undertake any media work/interviews as requested by Team Derby or local media; You must comply with the University's policies on social media, anti-harassment and bullying, information and communication systems; You must comply with our anti-bribery policy and procedures and the Bribery Act 2010. Failure to do so may result in the immediate termination of this Agreement
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £11,600
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
Renewal is on an annual basis at the discretion of the University of Derby
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Renewal is on an annual basis at the discretion of the University of Derby
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 June 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of Derby
Derby
Country
United Kingdom