Section one: Contracting authority
one.1) Name and addresses
LUPC
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
Contact
Joyce Kadri
Telephone
+44 2073072763
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
LUPC
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44012&B=LUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=44012&B=LUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Graduation and Ceremonial gowns, Photography and Event Services
two.1.2) Main CPV code
- 18000000 - Clothing, footwear, luggage articles and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
London Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gowns, Photography, and Event services. The framework will be available to the members of LUPC, HEPCW, NEUPC, NWUPC, SUPC, and CPC. Members include higher education, further education, the wider public sector, and not-for-profit institutions. Lots under the framework will include Graduation gowns, for hire and purchase photography service (including media service) Virtual ceremony and one-stop-shop The framework agreement is estimated to commence in May 2022.
two.1.5) Estimated total value
Value excluding VAT: £16,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may only submit tenders for lots one and two OR lot three.
two.2) Description
two.2.1) Title
Graduation Gown Hire or Purchase plus event streaming
Lot No
1
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Gown hire, gown purchase, gown maintenance, laundry service, repair, recycle (end of life for gown). This lot also includes the provision of memorabilia and all aspects of ticketing service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to 12 months extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Bidders may only submit tenders for lots one and two OR lot three.
two.2) Description
two.2.1) Title
Photography and Media Services
Lot No
2
two.2.2) Additional CPV code(s)
- 48515000 - Video conferencing software package
- 48520000 - Multimedia software package
- 48521000 - Music or sound editing software package
- 79961000 - Photographic services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Media services, video recording, event streaming, digital media services, and memorabilia.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to 12 months extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Bidders may only submit tenders for lots one and two OR lot three.
two.2) Description
two.2.1) Title
One stop shop
Lot No
3
two.2.2) Additional CPV code(s)
- 48515000 - Video conferencing software package
- 48520000 - Multimedia software package
- 48521000 - Music or sound editing software package
- 79961000 - Photographic services
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 and 2 combined
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Subject to 12 months extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Bidders may only submit tenders for lots one and two OR lot three.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017946
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 May 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 May 2022
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Framework will be available to London Universities Purchasing Consortium (LUPC), North
Eastern Universities Purchasing Consortium (NEUPC),North Western Universities
Purchasing Consortium (NWUPC),Southern Universities Purchasing Consortium (SUPC),
Advanced Procurement for Universities and Colleges (APUC),Higher Education Purchasing
Consortium Wales (HEPCW),Crescent Purchasing Consortium (CPC)
Members can be identified by following web link:
https://www.lupc.ac.uk/members/our-members/
http://www.neupc.ac.uk/members
http://www.nwupc.ac.uk/our-members
https://www.supc.ac.uk/our-members/
http://www.apuc-scot.ac.uk/#!/members
http://www.hepcw.ac.uk/members/
https://www.thecpc.ac.uk/members/
six.4) Procedures for review
six.4.1) Review body
LUPC
Shropshire House 179 Tottenham Court Road
London
W1T 7NZ
Telephone
+44 2073072763
Country
United Kingdom