Section one: Contracting authority
one.1) Name and addresses
London Universities Purchasing Consortium
Shropshire House, 179 Tottenham Court Road, Fitzrovia
London
W1T 7NZ
Contact
Joyce Kadri
Telephone
+44 2073072763
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/81165
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=38743&B=LUPC
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Graduation and Ceremonial Gowns, Photography and Event Services
Reference number
PFB5073 LU
two.1.2) Main CPV code
- 18000000 - Clothing, footwear, luggage articles and accessories
two.1.3) Type of contract
Supplies
two.1.4) Short description
London Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gowns, Photography and Event Services. The framework will be available to the members of LUPC, APUC, HEPCW, NEUPC, NWUPC, and SUPC. Members include higher education, further education, the wider public sector and not for profit institutions. Lots under the framework will include Gown hire, Gown Purchase, Photography and Media services, Merchandise, Ticketing, Gown maintenance, In-Person ceremonial event, Virtual ceremonial event, and One stop shop. The framework agreement is estimated to commence in March 2022.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Gown Hire and Gown Purchase
Lot No
1
two.2.2) Additional CPV code(s)
- 48515000 - Video conferencing software package
- 79952000 - Event services
- 79961000 - Photographic services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
London, W1T 7NZ
two.2.4) Description of the procurement
London Universities Purchasing Consortium (LUPC) is establishing a multi-provider framework agreement for the provision of Graduation and Ceremonial Gown, Photography and Event Services.
As a guide, Lot structure may include:
Lot 1: Gown Hire and Gown Purchase
Lot 2: Photography and Media services
Lot 3: Merchandise
Lot 4: Ticketing
Lot 5: Gown Maintenance (includes, laundering, repair, recycle)
Lot 6: Full in person ceremonial event provision
Lot 7: Full virtual ceremonial event provision
Lot 8: One stop shop (Lots 1-7)
Other lot options are being considered, including restrictions on the number of lots that one tenderer can be awarded, and the number of suppliers awarded to any one lot.
The framework agreement is estimated to commence in March 2022.
two.3) Estimated date of publication of contract notice
1 December 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
Please note: this PIN is issued to engage the market. No spend will be guaranteed to awarded suppliers.
This PIN is not issued as a call for competition. The contracting authority considers that this contract may be suitable for economic operators that are defined as small or medium enterprises (SMEs).
Selection of tenderers will be based solely on the criteria set out for the procurement.
The contracting authority intends to use EU Supply system for e-tendering (portal). Registration for this system can be found here: