Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
Contact
Angela Timlin
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/hampshire
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Arboriculture Services
Reference number
CC19722
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Property Services undertake, as part of the management of trees risk, regular inspections of all trees on the Hampshire County Council (HCC) estate land, the corporate estate, and schools. Inspections are also carried out on behalf of the Police and Crime Commissioner for Hampshire and Isle of Wight (OPCC) and Hampshire & Isle of Wight Fire & Rescue Services (HIWFRS).
As part of the inspection programme, it is often necessary to undertake remedial works to trees to ensure they remain safe e.g. removing dead branches or limbs or felling dead or dying trees. Occasionally work may have to be done to resolve a nuisance case, for example tree branches coming into contact with a neighbour's property, or where there is a substantial safety risk as was recently the case with a group of trees adjacent to a main rail line.
HCC do not however, have a policy of active intervention for tree management, and except in a very few cases, the majority of work is of a reactive nature.
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
n/a
two.2) Description
two.2.1) Title
South East Hampshire
Lot No
1
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
Main site or place of performance
For Hampshire County Council the main areas include South East Hampshire including (but not limited to) Fareham, Gosport, Stubbington, Whiteley, Lee on Solent, Havant Waterlooville, Bedhampton, Portsmouth, Cosham, Denmead, Emsworth, Hayling Island; East Central, to include (but not limited to) Alton, Bordan, Petersfield, Liphook, Grayshott, Farnham and Hindhead.
two.2.4) Description of the procurement
The services in scope of the framework include the following:
• The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
• The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £833,333.34
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
West Hampshire
Lot No
2
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
Main site or place of performance
For Hampshire County Council, main areas include South Central area to include (but not limited to) Eastleigh, Southampton, Chandlers Ford, Hedge End; the New Forest area, to include (but not limited to)Totton, Beaulieu, Ringwood, Fordingbridge, New Milton, Lymington, Lyndhurst; and Test Valley area to include (but not limited to) Andover, Romsey, Kingsclere, Stockbridge, Whitchurch; and the Central area to include (but not limited to) Winchester, Kingsworthy, Alresford, Winnel, Harewood, Twyford, Micheldever and Sutton Scotney.
two.2.4) Description of the procurement
The services in scope of the framework include the following:
• The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
• The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £833,888.34
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
North Hampshire
Lot No
3
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
Main site or place of performance
For Hampshire County Council the main areas include North East Hampshire and Hart, including (but not limited to) Farnborough, Aldershot, Yateley, Fleet, Church Crookham, Camberley, Blackwater, Tweseldown, Odiham; and Basingstoke area including (but not limited to) Tadley, Kempshott, Hartely Wintney, Chinham, Hook, Brighton Hill, Overton and Whitchurch.
two.2.4) Description of the procurement
The services in scope of the framework include the following:
• The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
• The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £833,333.34
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations are advised it is a condition of the contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with UK legislation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Organisations are advised it is a condition of the contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with UK legislation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-030272
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 April 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 April 2023
Local time
10:00am
Place
Hampshire County Council
Winchester
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Electronic invoicing will be accepted with prior agreement and electronic payment via BACs is preferred.
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return documents by the closing date stated at IV.2.2.
How to obtain the tender documents:
The tender documents can be accessed when logged into In-Tend by selecting View Details" on the relevant tender advert and clicking "Express Interest" tab. Once in the tender there are 5 tabs - "Tender", - "ITT - documents", "Correspondence", "Clarifications", and "History". Select the 2nd tab (ITT - documents) where you will find useful information under "Tender
Details" continue to scroll down to the heading "Tender Documents Received" where you will be able to view/download the documents.
Opting in and out:
Please note you are required to "Opt In" before you can access the "My tender Return" to start populating your response.
The "Opt Out" functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to "Opt In" at any time during the
tender process if you initially decided to "Opt Out".
The framework will be available for use by the following participating public sector and local authority organisations:
Hampshire County Council, the Police and Crime Commissioner for Hampshire and Isle of Wight/Hampshire and Isle of Wight Constabulary; - Hampshire and the Isle of Wight First and Rescue Authority/Hampshire and the Isle of Wight Fire and Rescue Services; - the Ambulance Service in Hampshire; - Local Authority Schools and Academies; - Unitary Authorities, City, District, Borough, Town and Parish Councils, and successor authorities across Hampshire; - Faith establishments including the Roman Catholic and Anglican Dioceses associated with the named Local Authorities including Guildford Anglican, Salisbury Anglican, Winchester Anglican and Portsmouth Anglican and Portsmouth Roman Catholic diocesan authorities; - National Park Authorities in Hampshire; NHS within Hampshire and Reading Borough Council
six.4) Procedures for review
six.4.1) Review body
High Court of England andWales
London
Country
United Kingdom