Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
Contact
Angela Timlin
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/hampshire
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Arboriculture Services
Reference number
CC19722
two.1.2) Main CPV code
- 77211500 - Tree-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Property Services undertake, as part of the management of trees risk, regular inspections of all trees on the Hampshire County Council (HCC) estate land, the corporate estate, and schools. Inspections are also carried out on behalf of the Police and Crime Commissioner for Hampshire and Isle of Wight (OPCC) and Hampshire & Isle of Wight Fire & Rescue Services (HIWFRS).
As part of the inspection programme, it is often necessary to undertake remedial works to trees to ensure they remain safe e.g. removing dead branches or limbs or felling dead or dying trees. Occasionally work may have to be done to resolve a nuisance case, for example tree branches coming into contact with a neighbour's property, or where there is a substantial safety risk as was recently the case with a group of trees adjacent to a main rail line.
HCC do not however, have a policy of active intervention for tree management, and except in a very few cases, the majority of work is of a reactive nature.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,500,000
two.2) Description
two.2.1) Title
South East Hampshire
Lot No
1
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
Main site or place of performance
For Hampshire County Council the main areas include South East Hampshire including (but not limited to) Fareham, Gosport, Stubbington, Whiteley, Lee on Solent, Havant, Waterlooville, Bedhampton, Portsmouth, Cosham, Denmead, Emsworth, Hayling Island; East Central, to include (but not limited to) Alton, Bordan, Petersfield, Liphook, Grayshott, Farnham and Hindhead.
two.2.4) Description of the procurement
The services in scope of the framework include the following:
• The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
• The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
Award criteria based on (lowest) Price per Quality Points.
two.2) Description
two.2.1) Title
West Hampshire
Lot No
2
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
Main site or place of performance
For Hampshire County Council, main areas include South Central area to include (but not limited to) Eastleigh, Southampton, Chandlers Ford, Hedge End; the New Forest area, to include (but not limited to)Totton, Beaulieu, Ringwood, Fordingbridge, New Milton, Lymington, Lyndhurst; and Test Valley area to include (but not limited to) Andover, Romsey, Kingsclere, Stockbridge, Whitchurch; and the Central area to include (but not limited to) Winchester, Kingsworthy, Alresford, Winnel, Harewood, Twyford, Micheldever and Sutton Scotney
two.2.4) Description of the procurement
The services in scope of the framework include the following:
• The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
• The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
Award criteria based on (lowest) Price per Quality Points.
two.2) Description
two.2.1) Title
North Hampshire
Lot No
3
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
Main site or place of performance
For Hampshire County Council the main areas include North East Hampshire and Hart, including (but not limited to) Farnborough, Aldershot, Yateley, Fleet, Church Crookham, Camberley, Blackwater, Tweseldown, Odiham; and Basingstoke area including (but not limited to) Tadley, Kempshott, Hartely Wintney, Chineham, Hook, Brighton Hill, Overton and Whitchurch.
two.2.4) Description of the procurement
The services in scope of the framework include the following:
• The scope of the framework will include, but not be limited to the maintenance of trees, including pruning, crown raising, crown thinning and reduction, complete removal and disposal of trees, broken branches, dead wood, and stump removals etc.
• The framework will include emergency call outs requiring a response within 2 hours, including out of hour attendance if necessary.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
Award criteria is based on (lowest) Price per Quality Points.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-008581
Section five. Award of contract
Lot No
1
Title
South East Hampshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 September 2023
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Climbers Way Tree Care Limited
Ashurst, Southampton
SO40 7BJ
Country
United Kingdom
NUTS code
- UKJ32 - Southampton
Companies House
09154379
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £833,333.34
Section five. Award of contract
Lot No
2
Title
West Hampshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 September 2023
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arborcare UK Limited
Ferndown, Dorset
BH22 9AB
Country
United Kingdom
NUTS code
- UKK25 - Dorset
Companies House
05888151
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £833,333.34
Section five. Award of contract
Lot No
3
Title
North Hampshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 September 2023
five.2.2) Information about tenders
Number of tenders received: 20
Number of tenders received from SMEs: 13
Number of tenders received by electronic means: 20
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Groundlord Limited
Andover, Hampshire
SP10 2AA
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
0939007
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £833,333.34
Section six. Complementary information
six.3) Additional information
The framework will be available for use by the following participating public sector and local authority organisations:
Hampshire County Council, the Police and Crime Commissioner for Hampshire and Isle of Wight/Hampshire and Isle of Wight Constabulary; - Hampshire and the Isle of Wight Fire and Rescue Authority/Hampshire and the Isle of Wight Fire and Rescue Services; - the Ambulance Service in Hampshire; - Local Authority Schools and Academies; - Unitary Authorities, City, District, Borough, Town and Parish Councils, and successor authorities across Hampshire; - Faith establishments including the Roman Catholic and Anglican Dioceses associated with the named Local Authorities including Guildford Anglican, Salisbury Anglican, Winchester Anglican and Portsmouth Anglican and Portsmouth Roman Catholic diocesan authorities; - National Park Authorities in Hampshire; NHS within Hampshire and Reading Borough Council
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom