Section one: Contracting authority
one.1) Name and addresses
UK Research and Innovation
Polaris House, North Star Avenue
SWINDON
SN2 1FL
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI - DDaT21497 - Workspace Booking System
Reference number
DDaT21497
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Workspace Booking System
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Workspace Booking System
The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office space reconfiguration). The system needs to be intuitive from a user's perspective, available via a responsive web application and a mobile app, configurable and meeting the organisation's Future of Work requirements - This is referring to our requirement to restructure how UKRI workspace is laid out, this may mean moving desks around, changing the use of space etc. The solution needs to be adaptable to allow us to update to reflect these changes.
Key tenets of the Future of Work are:
• We will have to commute to work less often, saving us money and cutting our carbon footprint (CO2 emissions), thus supporting our UKRI environmental sustainability strategy
• We will be more motivated, healthier and better connected - because of the greater flexibility of hybrid working that makes it easier to achieve a good work-life balance
• We will be able to use the appeal of hybrid working to attract the most talented people with fewer location restraints and from more diverse backgrounds
• We will be able to be more productive and perform better as individuals and as an organisation, with the increased job satisfaction that comes from that
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.
This Contract will be for 3 years with the potential for +1 +1 years optional extensions. The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027.
How to Apply: UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this
procurement.
To register on the Delta eSourcing portal please use the link https://delta-esourcing.com and follow the
instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this
procurement, please use the link: https://delta-esourcing.com and the follow the instructions to 'Login'. Once
you are logged into the system you will be able to link yourself into this procurement using the Access Code: B4962678VH
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 75
Cost criterion - Name: Price / Weighting: 25
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
23 March 2022
End date
22 March 2025
This contract is subject to renewal
Yes
Description of renewals
The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2022
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 February 2022
Local time
11:01am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any Supplier.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
six.4) Procedures for review
six.4.1) Review body
UK Shared Business Services Ltd
Polaris House
Swindon
SN2 1FF
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
UK Shared Business Services Ltd
Polaris House
Swindon
SN2 1FF
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Polaris House
Swindon
SN2 1FF
Country
United Kingdom