Section one: Contracting authority
one.1) Name and addresses
UK SHARED BUSINESS SERVICES LIMITED
Polaris House,North Star Avenue
SWINDON
SN21FL
Country
United Kingdom
Region code
UKK14 - Swindon
Companies House
06330639
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UKRI - DDaT21497 - Workspace Booking System
Reference number
DDaT21497
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Workspace Booking System
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £166,424
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Workspace Booking System
The application is required in order to replace the existing system which no longer meets the needs for hybrid working in the context of dynamic teams and changing physical environment (office space reconfiguration). The system needs to be intuitive from a user's perspective, available via a responsive web application and a mobile app, configurable and meeting the organisation's Future of Work requirements - This is referring to our requirement to restructure how UKRI workspace is laid out, this may mean moving desks around, changing the use of space etc. The solution needs to be adaptable to allow us to update to reflect these changes.
Key tenets of the Future of Work are:
• We will have to commute to work less often, saving us money and cutting our carbon footprint (CO2 emissions), thus supporting our UKRI environmental sustainability strategy
• We will be more motivated, healthier and better connected - because of the greater flexibility of hybrid working that makes it easier to achieve a good work-life balance
• We will be able to use the appeal of hybrid working to attract the most talented people with fewer location restraints and from more diverse backgrounds
• We will be able to be more productive and perform better as individuals and as an organisation, with the increased job satisfaction that comes from that
Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.
This Contract will be for 3 years with the potential for +1 +1 years optional extensions. The Contract will start on 23rd March 2022 and the end of the Contract will be 22nd March 2025 should both the options to extend be utilised the Contract will end on the 22nd March 2027.
How to Apply: UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 75
Price - Weighting: 25
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-000928
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 July 2022
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SpaceIQ, LLC
Atlanta
GA 30326
Country
United States
NUTS code
- US - United States
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £166,424
Total value of the contract/lot: £166,424
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
UK Shared Business Services
Swindon
SN2 1FL
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
UK Shared Business Services
Swindon
SN2 1FL
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services
Swindon
SN2 1FL
Country
United Kingdom