Scope
Description
INVITATION TO TENDER FOR:
Supply and Installation of photo-voltaic solar panel system at the Parish Hall, Heath Hill Road South, Crowthorne, RG45 7BN
Full details of the scope of works are in the notice on the GOV.UK Find a Tender website.
In summary:-
Crowthorne Parish Council (CPC) seeks tenders for the
INSTALLATION OF PHOTO-VOLTAIC SOLAR PANEL SYSTEM AT:-
PARISH HALL, HEATH HILL ROAD SOUTH, CROWTHORNE, RG45 7BW
CPC would like to install PV panels to:
• Reduce the council's own emissions.
• Reduce electricity bills.
• Support the government's move to green energy and the commitment to reach NetZero by 2050.
Tenders are invited by noon on Wednesday 14 January 2026 and should be submitted to:
Melanie Saville
Clerk to Crowthorne Parish Council The Morgan Centre
Wellington Road Crowthorne RG45 7LD
Visits to site in order to view the sports area are scheduled for 10am Friday 12 December and 10am Friday 19 December 2025 and can be arranged by emailing Liz Turkington (Projects Officer)
All queries relating to the tender process and specification should be addressed to :-
Liz Turkington Project Officer
Crowthorne Parish Council The Morgan Centre Wellington Road Crowthorne
RG45 7LD
01344 771251
See full specification for works in the tender document uploaded on the Find a Tender portal.
Total value (estimated)
- £27,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 16 March 2026 to 17 April 2026
- Possible extension to 30 April 2026
- 1 month, 16 days
Description of possible extension:
Ideally the contract will not over run as we have a day nursery on site and wish to minimise any disruption to them. Council would prefer the major works period to be as short as possible with any over run simply for work which is minimally disruptive of our hall users.
Main procurement category
Works
CPV classifications
- 09300000 - Electricity, heating, solar and nuclear energy
- 45310000 - Electrical installation work
- 51100000 - Installation services of electrical and mechanical equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 January 2026, 12:00pm
Tender submission deadline
14 January 2026, 12:00pm
Submission address and any special instructions
The deadlines for submission is mid-day on Wednesday 14 January 2026.
Please read the tender specification for details of how to make a submission as some of the documents must be submitted in hard copy and others can be submitted electronically via email. The exact requirements are clearly set out in the tender specification.
Tenders may be submitted electronically
No
Award criteria
Refer to section 5 of the tender pack for details of assessment criteria.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Tender - parish hall solar panels w updated submission form.pdf
New document clarifies submission format requirements as some of the tender proposal documents must be submitted in hard copy via the post/courier and others can be submitted electronically to minimise printing and environmental impact.
The document also includes a corrected telephone number which is 01344 771251 for the office and a corrected email address for the Project Officer is contractors need to book a tour or clarify any aspects of the tender. The correct email address for the Project Officer is projects@crowthorne-pc.gov.uk
Contracting authority
Crowthorne Parish Council
- Public Procurement Organisation Number: PMQQ-9366-DLLX
The Morgan Centre, Wellington Road
Crowthorne
RG45 7LD
United Kingdom
Contact name: Liz Turkington
Telephone: 01344771251
Email: projects@crowthorne-pc.gov.uk
Website: http://www.crowthorne-pc.gov.uk
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government