Section one: Contracting authority/entity
one.1) Name and addresses
Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
Birchwood, Warrington
WA2 0YL
Telephone
+44 8458645100
Fax
+44 8458645115
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurementforhousing.co.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA26067
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Leasing & Associated Services
Reference number
TS/05-21/VLAS
two.1.2) Main CPV code
- 50111100 - Vehicle-fleet management services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Racking and Conversion
Lot No
2
two.2.2) Additional CPV code(s)
- 34328200 - Vehicle conversion kits
- 50117000 - Vehicle conversion and reconditioning services
- 50117100 - Motor vehicle conversion services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new
racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of
racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance.
The provision of racking and associated services may also need to incorporate but not be limited to;
-Racking/conversion consultancy services;
-Bespoke conversions;
-Roof racks;
-Glass racks;
-Roof ladders;
-Spray lining;
-Livery
-Lighting technology;
-Bulkheads;
-Plylining;
-Towbars;
-Electric steps;
-Night heaters;
-Fuel heaters;
-Handwash units
Suppliers will be expected to supply the whole of the UK
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-003264
Section five. Award of contract/concession
Contract No
TS/05-21/VLAS
Lot No
2
Title
Racking and Conversion
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 December 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
MIS Conversions Ltd
MIS Conversions Ltd, Sandall Stones Rd,
Doncaster
DN3 1QR
Telephone
+44 7590441996
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Bott Ltd
9 Tournament Way, Ivanhoe Ind Estate
Ashby De La Zouch
LE65 2UU
Telephone
+44 1530410622
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Sortimo International
11-17 Ravenhurst Court, Birchwood
Warrington
WA3 6PN
Telephone
+44 1925831636
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Venson Automotive Solutions Ltd
Venson House 1 AC Court , High Street
Thames Ditton
KT7 0SR
Telephone
+44 2083391400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
TGS (UK) LTD
Woodpecker House, Balaclava Rd, Fishponds
Bristol
BS16 3LJ
Telephone
+44 1179659965
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £50,000,000
Section six. Complementary information
six.3) Additional information
This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website
http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:236072)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50111100 - Vehicle-fleet management services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but
not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire services may also need to incorporate but not be limited to:
-Advising on vehicle specifications and recommendations
-Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc.
-Road fund licence
-First registration
-Delivery and collection
-Service, maintenance and repair
-MOT management
-Breakdown cover
-Relief vehicle / courtesy cars / pre-contract vehicles
-Livery
-Racking
-Telematics
-Insurance database management
-Accident and claims management
-Glass replacement services
-Tyre replacement services
-Winter Tyres (fit & storage)
-Traffic offence management
-Fuel cards
-Driver licence verification
-Cherished transfers
-Daily rental.
This will allow end to end implementation of fully managed vehicle fleet solutions.
Suppliers will be expected to deliver services to the whole of the UK
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new
racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of
racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance.
The provision of racking and associated services may also need to incorporate but not be limited to;
-Racking/conversion consultancy services;
-Bespoke conversions;
-Roof racks;
-Glass racks;
-Roof ladders;
-Spray lining;
-Livery
-Lighting technology;
-Bulkheads;
-Plylining;
-Towbars;
-Electric steps;
-Night heaters;
-Fuel heaters;
-Handwash units
Suppliers will be expected to supply the whole of the UK
This will include but is not limited to
-the provision, installation and on-going management of GPS navigation
-integrated hands-free phone,
-wireless safety communications,
-automatic driving assistance systems,
-fleet reporting tools,
-vehicle tracking,
driving style management, fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any
other necessary regulatory compliance.
The provision of telematics services may also need to incorporate but not be limited to;
-Satellite navigation;
-Real-time tracking devices & software;
-Bluetooth kits;
-Parking aids, sensors;
-Reversing cameras;
-Dashboard cameras;
-Panic buttons;
-Mobile handsfree kits;
-CCTV (e.g. within rear space of vehicle);
-Driver style technology & software;
-Online web portals for fleet managers – standard & bespoke;
-Mobile applications for fleet managers;
-Hard wired units;
-Plug-in units;
-Driver ID;
-Data archive 6/12 months data;
-Configurable dashboards;
-Driver feedback (alerts);
-Navigation with messaging functionality;
-Back office systems integration;
-Driver behavioural systems.
Suppliers will be expected to cover the whole of the UK
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£50,000,000
seven.1.7) Name and address of the contractor/concessionaire
MIS Conversions Ltd
MIS Conversions Ltd, Sandall Stones Rd,
Doncaster
DN3 1QR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Bott Ltd
9 Tournament Way, Ivanhoe Ind Estate
Ashby De La Zouch
LE65 2UU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Sortimo International Ltd
11-17 Ravenhurst Court, Birchwood
Warrington
WA36PN
Telephone
+44 1925831636
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Venson Automotive Solutions Ltd
13 Castle Mews
Hampton
TW12 2NP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
TGS (UK) LTD
Woodpecker House, Balaclava Rd, Fishponds
Bristol
BS16 3LJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
To extend the Framework Agreements by 12-months
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The extension is required to give the market time to adjust to the changes introduced by PA23. Suppliers are still updating their commercial
models, bid processes and legal approaches, and market engagement elsewhere has shown inconsistent levels of readiness. Proceeding
earlier risked excluding capable providers or receiving non-compliant bids, reducing competition and value for money.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £50,000,000
Total contract value after the modifications
Value excluding VAT: £50,000,000