Section one: Contracting authority
one.1) Name and addresses
Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
Birchwood, Warrington
WA2 0YL
Telephone
+44 8458645100
Fax
+44 8458645115
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurementforhousing.co.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA26067
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Leasing & Associated Services
Reference number
TS/05-21/VLAS
two.1.2) Main CPV code
- 50111100 - Vehicle-fleet management services
two.1.3) Type of contract
Services
two.1.4) Short description
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting.
PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37
PfH has tendered for a framework agreement for Vehicle Leasing and Associated Services. Tenders were invited from suitably experienced organisations that could provide the range of services and meet the minimum selection criteria as set out in the tender documents.
The Framework will be awarded for an initial period of 4 years
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £50,000,000
two.2) Description
two.2.1) Title
Racking and Conversion
Lot No
2
two.2.2) Additional CPV code(s)
- 34328200 - Vehicle conversion kits
- 50117000 - Vehicle conversion and reconditioning services
- 50117100 - Motor vehicle conversion services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new
racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of
racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance.
The provision of racking and associated services may also need to incorporate but not be limited to;
-Racking/conversion consultancy services;
-Bespoke conversions;
-Roof racks;
-Glass racks;
-Roof ladders;
-Spray lining;
-Livery
-Lighting technology;
-Bulkheads;
-Plylining;
-Towbars;
-Electric steps;
-Night heaters;
-Fuel heaters;
-Handwash units
Suppliers will be expected to supply the whole of the UK
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Telematics
Lot No
3
two.2.2) Additional CPV code(s)
- 32441300 - Telematics system
- 64226000 - Telematics services
- 38112100 - Global navigation and positioning systems (GPS or equivalent)
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This will include but is not limited to
-the provision, installation and on-going management of GPS navigation
-integrated hands-free phone,
-wireless safety communications,
-automatic driving assistance systems,
-fleet reporting tools,
-vehicle tracking,
driving style management,
--fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance.
The provision of telematics services may also need to incorporate but not be limited to;
-Satellite navigation;
-Real-time tracking devices & software;
-Bluetooth kits;
-Parking aids, sensors;
-Reversing cameras;
-Dashboard cameras;
-Panic buttons;
-Mobile handsfree kits;
-CCTV (e.g. within rear space of vehicle);
-Driver style technology & software;
-Online web portals for fleet managers – standard & bespoke;
-Mobile applications for fleet managers;
-Hard wired units;
-Plug-in units;
-Driver ID;
-Data archive 6/12 months data;
-Configurable dashboards;
-Driver feedback (alerts);
-Navigation with messaging functionality;
-Back office systems integration;
-Driver behavioural systems.
Suppliers will be expected to cover the whole of the UK
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Vehicle Leasing
Lot No
1
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
- 50111110 - Vehicle-fleet-support services
- 50111100 - Vehicle-fleet management services
- 34100000 - Motor vehicles
- 34114000 - Specialist vehicles
- 32441300 - Telematics system
- 64226000 - Telematics services
- 39151100 - Racking
- 34328200 - Vehicle conversion kits
- 50117000 - Vehicle conversion and reconditioning services
- 50117100 - Motor vehicle conversion services
- 50118200 - Breakdown and recovery services for commercial vehicles
- 50118100 - Breakdown and recovery services for cars
- 34144900 - Electric vehicles
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50112110 - Body-repair services for vehicles
- 50112200 - Car maintenance services
- 50112120 - Windscreen replacement services
- 50116500 - Tyre repair services, including fitting and balancing
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but
not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire services may also need to incorporate but not be limited to:
-Advising on vehicle specifications and recommendations
-Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc.
-Road fund licence
-First registration
-Delivery and collection
-Service, maintenance and repair
-MOT management
-Breakdown cover
-Relief vehicle / courtesy cars / pre-contract vehicles
-Livery
-Racking
-Telematics
-Insurance database management
-Accident and claims management
-Glass replacement services
-Tyre replacement services
-Winter Tyres (fit & storage)
-Traffic offence management
-Fuel cards
-Driver licence verification
-Cherished transfers
-Daily rental.
This will allow end to end implementation of fully managed vehicle fleet solutions.
Suppliers will be expected to deliver services to the whole of the UK
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012011
Section five. Award of contract
Lot No
1
Title
Vehicle Leasing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
LeasePlan UK Limited
165 Bath Road, Slough
Berkshire
SL1 4AA
Telephone
+44 1753802000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Venson Automotive Solutions Ltd
Venson House 1 AC Court , High Street
Thames Ditton
KT7 0SR
Telephone
+44 2083391400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
ARI Fleet UK
Methuen Park
Chippenham
SN14 0GX
Telephone
+44 7583060609
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rivus Fleet Solutions
4520 Solihull Parkway, Birmingham Business Park
West Midlands
B377YN
Telephone
+44 7917020284
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
KINTO UK Ltd
Haven House, Compass Road
Portsmouth
PO6 4RP
Telephone
+44 8701914444
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £50,000,000
Total value of the contract/lot: £50,000,000
Section five. Award of contract
Lot No
2
Title
Racking and Conversion
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
MIS Conversions Ltd
MIS Conversions Ltd, Sandall Stones Rd,
Doncaster
DN3 1QR
Telephone
+44 7590441996
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Bott Ltd
9 Tournament Way, Ivanhoe Ind Estate
Ashby De La Zouch
LE65 2UU
Telephone
+44 1530410622
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Sortimo International
11-17 Ravenhurst Court, Birchwood
Warrington
WA3 6PN
Telephone
+44 1925831636
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Venson Automotive Solutions Ltd
Venson House 1 AC Court , High Street
Thames Ditton
KT7 0SR
Telephone
+44 2083391400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
TGS (UK) LTD
Woodpecker House, Balaclava Rd, Fishponds
Bristol
BS16 3LJ
Telephone
+44 1179659965
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £50,000,000
Total value of the contract/lot: £50,000,000
Section five. Award of contract
Lot No
3
Title
Telematics
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Innovative Safety Systems
Unit 19 Keytec 7 Business Park
pershore
wr10 2ta
Telephone
+44 7769170527
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
RAC Motoring Services
RAC House, Brockhurst Crescent
Walsall
WS5 4AW
Telephone
+44 7966601704
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Quartix Limited
Chapel Offices, Park Street
Newtown
SY16 1EE
Telephone
+44 7826915219
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
UK Telematics
Blackwood Business Park, Ash Road South, Wrexham Industrial Estate
Wrexham
LL13 9UG
Telephone
+44 1978665900
Country
United Kingdom
NUTS code
- UKL13 - Conwy and Denbighshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £50,000,000
Total value of the contract/lot: £50,000,000
Section six. Complementary information
six.3) Additional information
This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website
http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:225287)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit