Section one: Contracting authority/entity
one.1) Name and addresses
Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
Birchwood, Warrington
WA2 0YL
Telephone
+44 8458645100
Fax
+44 8458645115
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.procurementforhousing.co.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA26067
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Leasing & Associated Services
Reference number
TS/05-21/VLAS
two.1.2) Main CPV code
- 50111100 - Vehicle-fleet management services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Vehicle Leasing
Lot No
1
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
- 50111110 - Vehicle-fleet-support services
- 50111100 - Vehicle-fleet management services
- 34100000 - Motor vehicles
- 34114000 - Specialist vehicles
- 32441300 - Telematics system
- 64226000 - Telematics services
- 39151100 - Racking
- 34328200 - Vehicle conversion kits
- 50117000 - Vehicle conversion and reconditioning services
- 50117100 - Motor vehicle conversion services
- 50118200 - Breakdown and recovery services for commercial vehicles
- 50118100 - Breakdown and recovery services for cars
- 34144900 - Electric vehicles
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50112110 - Body-repair services for vehicles
- 50112200 - Car maintenance services
- 50112120 - Windscreen replacement services
- 50116500 - Tyre repair services, including fitting and balancing
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting.
PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37
PfH has tendered for a framework agreement for Vehicle Leasing and Associated Services. Tenders were invited from suitably experienced organisations that could provide the range of services and meet the minimum selection criteria as set out in the tender documents.
Lot 1 - this will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but
not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire services may also need to incorporate but not be limited to:
-Advising on vehicle specifications and recommendations
-Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc.
-Road fund licence
-First registration
-Delivery and collection
-Service, maintenance and repair
-MOT management
-Breakdown cover
-Relief vehicle / courtesy cars / pre-contract vehicles
-Livery
-Racking
-Telematics
-Insurance database management
-Accident and claims management
-Glass replacement services
-Tyre replacement services
-Winter Tyres (fit & storage)
-Traffic offence management
-Fuel cards
-Driver licence verification
-Cherished transfers
-Daily rental.
This will allow end to end implementation of fully managed vehicle fleet solutions.
Suppliers will be expected to deliver services to the whole of the UK
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-003264
Section five. Award of contract/concession
Contract No
TS/05-21/VLAS
Lot No
1
Title
Vehicle Leasing
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 December 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
LeasePlan UK Limited
165 Bath Road, Slough
Berkshire
SL1 4AA
Telephone
+44 1753802000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Venson Automotive Solutions Ltd
Venson House 1 AC Court , High Street
Thames Ditton
KT7 0SR
Telephone
+44 2083391400
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
ARI Fleet UK
Methuen Park
Chippenham
SN14 0GX
Telephone
+44 7583060609
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Rivus Fleet Solutions
4520 Solihull Parkway, Birmingham Business Park
West Midlands
B377YN
Telephone
+44 7917020284
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
KINTO UK Ltd
Haven House, Compass Road
Portsmouth
PO6 4RP
Telephone
+44 8701914444
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £50,000,000
Section six. Complementary information
six.3) Additional information
This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website
http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:236070)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50111100 - Vehicle-fleet management services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but
not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire services may also need to incorporate but not be limited to:
-Advising on vehicle specifications and recommendations
-Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc.
-Road fund licence
-First registration
-Delivery and collection
-Service, maintenance and repair
-MOT management
-Breakdown cover
-Relief vehicle / courtesy cars / pre-contract vehicles
-Livery
-Racking
-Telematics
-Insurance database management
-Accident and claims management
-Glass replacement services
-Tyre replacement services
-Winter Tyres (fit & storage)
-Traffic offence management
-Fuel cards
-Driver licence verification
-Cherished transfers
-Daily rental.
This will allow end to end implementation of fully managed vehicle fleet solutions.
Suppliers will be expected to deliver services to the whole of the UK
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£50,000,000
seven.1.7) Name and address of the contractor/concessionaire
LeasePlan UK Limited
165 Bath Road, Slough
Berkshire
SL1 4AA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Venson Automotive Solutions Ltd
13 Castle Mews
Hampton
TW12 2NP
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
ARI Fleet UK
Methuen Park
Chippenham
SN14 0GX
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Rivus Fleet Solutions
2620 Kings Court, The Crescent, Birmingham Business Park
West Midlands
B37 7YE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
KINTO UK Ltd
1000 Lakeside Harbour, Western Road
Portsmouth
PO6 3EN
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The modification is to extend the the PfH tendered framework agreements for Vehicle Leasing and Associated Services for a further 12-months.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The extension is required to give the market time to adjust to the changes introduced by PA23. Suppliers are still updating their commercial
models, bid processes and legal approaches, and market engagement elsewhere has shown inconsistent levels of readiness. Proceeding
earlier risked excluding capable providers or receiving non-compliant bids, reducing competition and value for money
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £50,000,000
Total contract value after the modifications
Value excluding VAT: £50,000,000