Tender

The Provision of a Private Rented Sector Support Service for the Vale of Glamorgan Council

  • Vale of Glamorgan Council

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-076991

Procurement identifier (OCID): ocds-h6vhtk-05db4d

Published 5 November 2025, 4:27pm

Last edited 25 November 2025, 4:03pm

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Changes to notice

This notice has been edited. The previous version is still available.

Please note the two different corrections / updates as listed below:

1.It has been brought to the Council's attention that there is an error in the ITT document regarding the evaluation of Community Benefits. Please accept our apologies for any confusion caused and to clarify the correct evaluation is stated in the Community Benefits Guidance document. There is no evaluation requirement for "Response to Socially Responsible Procurement Policy". The Evaluation is for 4% Quantative Submission, 4% Qualitative/evidence of delivery and 2% Delivery plan. Please note that whilst none of the measures are mandatory, proposals must remain proportionate to the overall contract value to ensure deliverability. The guidance provides an indicative range of 2% to 3% for contracts of this nature and duration.

2. Due to the recent merger with another organisation, the incumbents TUPE information has changed as follows: For the staff on the PRS the full sickness entitlement is included below

0-6mths SSP

6-12mths 1mth full pay, 2mths half pay

1-2yrs 2mth full pay, 2mths half pay2-4yrs 3mths full pay, 3mths half pay

4+yrs 6mths full pay

The Council has requested an updated TUPE Document which will be issued as soon as it is received.

Scope

Reference

SPGPRS01

Description

The aim of this project is to reduce tenancy breakdowns by working directly with Service Users who are utilising the Vale Assisted Tenancy Scheme. (VATS) which is run by the Vale of Glamorgan Council Housing Solutions Team in partnership with designated Private Rented Sector landlords. The service will provide support to ensure that the service users are given the best chance of being able to sustain their Vale Assisted Tenancy, to integrate into the community and maximise their independence. The successful provider will be expected to provide Three FTE Housing Link Worker for the duration of this service.

Total value (estimated)

  • £652,500 excluding VAT
  • £652,500 including VAT

Below the relevant threshold

Contract dates (estimated)

  • 4 February 2026 to 3 February 2029
  • Possible extension to 3 February 2031
  • 5 years

Description of possible extension:

Up to 24 months extension

Main procurement category

Services

CPV classifications

  • 85310000 - Social work services

Contract locations

  • UKL22 - Cardiff and Vale of Glamorgan

Participation

Conditions of participation

Please see attached documents

Particular suitability

  • Small and medium-sized enterprises (SME)
  • Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

25 November 2025, 4:30pm

Tender submission deadline

1 December 2025, 12:00pm

Submission address and any special instructions

Please submit through the Sell2Wales portal. https://sell2wales.gov.wales

Tenders may be submitted electronically

Yes

Award criteria

This table contains award criteria for this lot
Name Description Type Weighting
Quality

Quality criteria as listed in the tender documents

 Quality 60.00%
Price

Please see attached documents for Pricing schedule

 Price 30.00%
Community Wellbeing Beneftits

Please see attached documents for further information

 Quality 10.00%

Procedure

Procedure type

Below threshold - open competition

Special regime

Light touch

Documents

Associated tender documents

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350858

ITT document includes Service Specification

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350859

PSQ Document

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350860

Quality Response Document

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350861

Pricing Schedule

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350862

Form of Tender document

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350863

TUPE information

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350864

Community Wellbeing Benefits - Information for tenderers

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350865

Community Wellbeing assessment form to be completed.

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=350866

Example Blank Contract

Contracting authority

Vale of Glamorgan Council

  • Public Procurement Organisation Number: PVJL-7881-XMJT

Civic Offices

BARRY

CF63 4RU

United Kingdom

Contact name: Jessica Symons

Email: jesymons@valeofglamorgan.gov.uk

Website: http://www.valeofglamorgan.gov.uk

Region: UKL22 - Cardiff and Vale of Glamorgan

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales