Scope
Description
North Mundham Parish Council invites tenders for the design, supply, and installation of outdoor recreational equipment at North Mundham Playing Field, School Lanen North Mundham, Chichester, West Sussex, PO20 1LA.
The project includes:
• A calisthenics rig under 4 metres high
• An upgrade to the existing Multi-Use Games Area (MUGA)
• Installation of a rebound wall with graphics
2. Project Scope
A. Calisthenics Rig
The rig must:
• Be no higher than 4 metres
• Be installed on grass matting that meets safety and durability standards
• Be constructed from galvanised steel
• Include the following features:
o Monkey bars
o Hoop (e.g., gymnastic ring or circular climbing element)
o Activity generator (multi-functional element to encourage varied movement)
• Be designed with a female-friendly specification, including:
o Ergonomic grip sizes
o Accessible height options
o Inclusive design features to encourage participation across genders
B. Multi-Use Games Area (MUGA) Upgrade
The existing MUGA space measures 8.95m x 22.95m. The upgrade must include:
• Use of the existing floor space
• Installation of fencing:
o Side fencing height: 2 metres
o End fencing height to incorporate:
Entrance via goal
Basketball hoop
• Line markings for multiple sports (e.g., football, basketball, netball)
• Replacement and disposal of existing goals, hoops, and fencing
C. Rebound Wall
A rebound wall must be installed adjacent to the existing tennis court. It must include:
• Durable construction suitable for outdoor use
• Graphics featuring:
o A target
o Cricket stumps
• Design that encourages ball games and skill development
3. Contractor Responsibilities
• Site preparation and groundworks
• Supply and installation of all equipment and materials
• Compliance with all relevant safety standards (e.g., BS EN 1176/1177)
• Post-installation inspection and certification
• Provision of maintenance and warranty documentation
4. Tender Submission Requirements
Submissions must include:
• Detailed design proposals and technical specifications
• Visuals or concept drawings
• Installation timeline and project milestones
• Total cost breakdown (separately identifying VAT where applicable)
• Evidence of relevant experience and qualifications
• Health & safety compliance documentation
• Warranty and aftercare details
• Evidence of waste disposal licence
5. Evaluation Criteria
Tenders will be evaluated based on:
• Compliance with specifications
• Quality and durability of materials
• Safety and inclusivity features
• Cost-effectiveness
• Proposed timeline
• Supplier experience and references
6. Site Visit
Interested contractors are encouraged to arrange a site visit prior to submission. Please contact Louise Chater to schedule.
7. Submission Deadline
All tenders must be submitted by 11:59pm 15th December 2025 to:
clerk@northmundham.org or North Mundham Parish Council, 1 Charlmead, East Wittering, Chichester, West Sussex, PO20 8DN
8. Contact Information
For further information or to arrange a site visit, please contact:
Louise Chater
01243 203050
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 30 June 2026
- 5 months
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
- 51000000 - Installation services (except software)
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
1 December 2025, 3:00pm
Tender submission deadline
15 December 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Organisation details
Name of company
Full name of individual submitting tender
Job title of individual submitting tender
Contact phone number
Contact email address
Registered address (if applicable)
Website
Number of years established
Total number of staff employed
Will you be using sub-contractors to fulfil the tender requirements? If so, please specify.
Further Details / Breakdown - Total Costed Price
(All prices to be provided in £ GBP, excluding VAT)
Project Component Description Price (£)
Calisthenics Rig Design, supply, and installation of a galvanized steel rig (max height 4m) including:
- Monkey bars
- Hoop
- Activity generator
- Female-friendly specification
- Grass matting safety surfacing
MUGA Upgrade Upgrade of existing Multi-Use Games Area (8.95m x 22.95m) including:
- Side fencing (2m height)
- End fencing with integrated goal and basketball hoop
- Line markings for multi-sport use
- Use of existing floor space
Rebound Wall Supply and installation of rebound wall with graphics including:
- Target
- Cricket stumps
- Durable outdoor finish
Groundworks & Site Preparation Site clearance, levelling, and preparation for all installations
Delivery & Installation Transport, labour, and installation of all equipment
Post-Installation Inspection & Certification Safety inspection and compliance certification (e.g., BS EN 1176/1177)
Warranty & Maintenance Provision of warranty and optional maintenance package
TOTAL (Excl. VAT)
Checklist for other documents
Risk Assessment for this scheme
Health and Safety Policy
Environmental & Sustainability Policy
Insurance Documents (public liability minimum limit £10,000,000
Evidence of 2 similar installations
This submission document saved as a PDF and all other necessary documents must be submitted by 23:59 on 15th December 2025 in electronic format.
Please send to clerk@northmundham.org with the subject "Private and Confidential - Outdoor fitness and Recreation Equipment Installation". DO NOT copy in any member of North Mundham Parish Council.
An acknowledgement email will be sent upon receipt. Please contact the Parish Clerk if this is not forthcoming within a reasonable time.
Declaration and signature
I declare that, to the best of my knowledge, the answers submitted and information contained in this document and my supporting documents are correct and accurate.
I understand that any contract awarded will be for the total cost of the schedule of works. All necessary additional works to be formally agreed with the project lead before being carried out.
I understand that the Parish Council may reject this submission in its entirety if there is failure to answer all the relevant questions and/or attach all the relevant documents, or if false/misleading information or content is provided in any section.
Name
Role in Organisation
Organisation
Signature
North Mundham Parish Council - Tender Scoring Document
Project Title: Outdoor fitness and Recreation Equipment Installation
Tender Reference:
[Insert Reference Number]
Evaluation Panel:
[List names and roles of evaluators]
________________________________________
Scoring Criteria Overview
Each tender submission will be evaluated against the following weighted criteria:
Criteria Weighting (%) Scoring Range Description
Price 30% 0-5 Value for money and competitiveness of pricing.
Experience & Track Record 20% 0-5 Relevant experience in similar projects and proven delivery capability.
Methodology & Approach 25% 0-5 Quality of proposed approach, understanding of the brief, and delivery plan.
Health & Safety Compliance 15% 0-5 Evidence of compliance with H&S legislation and risk management procedures.
Environmental & Social Value 10% 0-5 Commitment to sustainability and community benefit.
________________________________________
Scoring Guide
Each criterion will be scored using the following scale:
• 0 - Unacceptable: No response or fails to meet requirements.
• 1 - Poor: Limited response; significant concerns.
• 2 - Fair: Meets basic requirements; some concerns.
• 3 - Good: Meets requirements well; minor concerns.
• 4 - Very Good: Fully meets requirements; no concerns.
• 5 - Excellent: Exceeds requirements; adds significant value.
________________________________________
Total Score Calculation
Each score will be multiplied by its weighting to produce a weighted score. The supplier with the highest total weighted score will be considered the preferred bidder, subject to due diligence and approval.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Outdoor Fitness and Recreation Equipment Installation Tender Documents .docx
Contracting authority
North Mundham Parish Council
- Public Procurement Organisation Number: PMMQ-3619-LWZR
1 Charlmead
East Wittering
PO20 8DN
United Kingdom
Contact name: Louise Chater
Telephone: 01243203050
Email: clerk@northmundham.org
Website: https://northmundham.org/
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government