Scope
Reference
C393441
Description
The Agency is seeking to establish a working solution that supports the development of an Animal Management Database-a strategic investment for the MHRA. This system will enable real-time electronic record-keeping and reporting to strengthen compliance with ASPA, streamline operational workflows, and uphold high standards of animal welfare through integrated digital infrastructure and competency tracking.
MHRA seeks a partner to deliver a comprehensive solution that meets both immediate and long-term needs for animal facility management. The new system must support secure data capture, real-time tracking, and reporting across multiple sites, while ensuring compliance with Home Office licensing and audit standards. It should accommodate both high-frequency operational data, such as daily health checks and procedure logs, as well as long-term archival records, including historical logs, training certifications, and compliance documentation. Handling of sensitive data must be robust, with appropriate access controls and retention policies in place.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 January 2026 to 28 January 2029
- Possible extension to 28 January 2031
- 5 years
Description of possible extension:
Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 28/01/2031.
Options
The right to additional purchases while the contract is valid.
Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 28/01/2031.
Main procurement category
Services
CPV classifications
- 72212517 - IT software development services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 November 2025, 2:00pm
Tender submission deadline
12 December 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 70.00% |
| Price | Price | 30.00% |
Other information
Payment terms
As per Contract Terms
Description of risks to contract performance
As per Contract Terms
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
C393441 PSQ.docx
C393441 Appendix D Contract Draft.docx
C393441 Animal Management Database ITT Final.docx
C393441 Appendix J Pricing.xlsx
Contracting authority
MHRA
- Public Procurement Organisation Number: PJLJ-9824-VXPG
10 South Colonnade, Canary Wharf
London
E14 4PU
United Kingdom
Contact name: Julieanne Mollen
Telephone: 07345 765387
Email: commercial@mhra.gov.uk
Website: https://www.gov.uk/government/organisations/medicines-and-healthcare-products-regulatory-agency
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - central government