Scope
Description
West Berkshire Council is tendering a contract for the West Berkshire Highways Term Maintenance Contract 2026 - 2036 (7+3). The contract will deliver the statutory functions required of the Council as Highway Authority and ensures the Council's roads and assets are maintained to a good standard. The highways contract is key for the Council to be seen by its residents, stakeholders and visitors across the region in being responsible and proactive, dealing with all matters affecting transport and maintenance.
West Berkshire spends over £15m on highway maintenance activities, including reactive and planned services, winter maintenance and broader estates asset management each year. A significant Capital programme is also associated with the Highways Contract and delivers highway improvement schemes, safety schemes and active travel programmes annually. The Council has outlined its scope of services in a series of Specification and accompanying documents.
The current contract relates to works/services/goods with a cumulative value of £150,000,000. This figure may be increased to reflect Local Government Reorganisation and could be increased to as much as £300,000,000. However, the outcome of the proposal is unknown and therefore there is no guarantee that the contract will increase in value.
Total value (estimated)
- £300,000,000 excluding VAT
- £360,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2033
- Possible extension to 30 September 2036
- 10 years
Description of possible extension:
Three year extension is possible to extend total contract term to 10 years
Main procurement category
Works
CPV classifications
- 45200000 - Works for complete or part construction and civil engineering work
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
- 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
Submission
Submission type
Requests to participate
Deadline for requests to participate
5 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 June 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 50% Quality 40% Price 10% Social Value |
Price |
Weighting description
50% Quality
40% Price
10% Social Value
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1
The Procurement Specific Questionnaire (PSQ) is contained in ITT Schedule 1 and contains pass/fail mandatory criteria and scored questions that will be used to shortlist bidders. Scored questions will be evaluated in accordance with the scoring criteria shown in the PSQ. Full guidance on completing the questionnaire is provided in the PSQ.
Following evaluation of the PSQ responses, the Council intends to shortlist a minimum of three and maximum of five bidders to be invited to Stage 2.
The PSQ is the only document that requires completion in Stage 1.
Stage 2
There are three parts to Stage 2
• Initial Tender - which will be reviewed and forms the basis for negotiation
• Negotiation meetings with bidders to review submission and Efficiency and Innovation Cards
• Final Tender - which will be evaluated and the basis for award decision
All suppliers who are invited to Stage 2 will continue through all three parts of Stage 2.
Documents
Associated tender documents
https://in-tendhost.co.uk/westberks/aspx/Home
All documentation is available through our eprocurement platform
Contracting authority
West Berkshire Council
- Public Procurement Organisation Number: PTXJ-8922-CMNQ
Market Street
Newbury
RG14 5LD
United Kingdom
Email: procurement@westberks.gov.uk
Website: http://www.westberks.gov.uk
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government