Scope
Description
INTRODUCTION
Hawkinge Town Council ("the Council") wishes to select and appoint a suitable Contractor for the play park refurbishment works and invites prospective Contractors to submit a quotation to meet the Council's requirements.
The Contract - Hawkinge Town Council are looking to upgrade three parks within the town to include improved infrastructure and play equipment.
The specific requirements for the above are detailed in the play parks upgrade brief.
It should be noted that by submitting a quotation, you confirm that you understand and can meet these requirements.
The Contract is anticipated to commence in early 2026 and will continue until completion of a twelve month's defects period of completion of the last park, unless terminated in accordance with the Conditions of the Contract.
Hawkinge Town Council are responsible for several play parks around the town. As part of investing in the health and well-being of the residents of Hawkinge a budget has been made available to upgrade three of these parks.
The following has been proposed.
Pannell Drive £70,000.00
Corbett Road £6,000.00
Uphill £30,000.00
Total proposed budget £106,000.00
The council are looking to maximise the play equipment and play opportunities at each site through this project. We are seeking a contractor with experience in play parks to partner with the council to make this work.
This document should be read in conjunction with the following as part of the tender pack:
• 3323- Hawkinge Play Parks Refurbishment Preliminaries -2025-09-22
• ITQ Instructions Document - Main Contractor - Hawkinge Play Parks 3323 180925
• ITQ Response Document - Main Contractor - Hawkinge Play Parks 3323 180925
• CDM Pre-Construction Information Pack
In addition, there are sets of photos for each park.
Where possible the council would like to minimise waste across the works and recycle as much as possible. There may be opportunities to move serviceable equipment from one park to another where for example equipment has been installed for the wrong age group.
Total value (estimated)
- £106,000 excluding VAT
- £132,500 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 March 2026
- 1 month
Main procurement category
Works
CPV classifications
- 37535200 - Playground equipment
- 45112723 - Landscaping work for playgrounds
Contract locations
- UKJ4 - Kent
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
7 November 2025, 3:00pm
Submission address and any special instructions
The sites are freely available for contractors to access. No escorted site visits will be required.
All questions to be submitted to info@martellobc.co.uk, copy to clerk@hawkinge-tc.gov.uk
All question and answers to be published on this website by 29th October 2025.
Tenders to be submitted via email to clerk@hawkinge-tc.gov.uk
Tenders may be submitted electronically
No
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
3323 - CDM Pre-Construction Information Pack Hawkinge Play Parks Rev A.pdf
3323- Hawkinge Play Parks Refurbishment Preliminaries -2025-09-22.pdf
3323P_HTC Parks Upgrade Brief Document.docx
ITQ Response Document - Main Contractor - Hawkinge Play Parks 3323 180925.docx
Photos.zip
ITQ Instructions Document - Main Contractor - Hawkinge Play Parks 3323 141025.docx
Contracting authority
Hawkinge Town Council
- Public Procurement Organisation Number: PLYQ-5138-GXTN
Hawkinge Town Council Offices, Hawkinge Community Centre, Heron Forstal Avenue
Hawkinge
CT18 7FP
United Kingdom
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government