Scope
Reference
FD2026-31
Description
Workington Town Council is seeking a forward thinking, qualified company with green credentials to manage the floral displays that include baskets, mangers and planters in the centre of Workington. The floral displays will be managed in accordance with sustainable horticultural practices that support biodiversity and are climate positive whilst maintaining a high-quality appeal.
Through the coordination of nature-friendly displays and planting schemes and peat free practices, the focus will be on the development of sustainable planting and In-Bloom
activities, which have the potential to make a significant contribution to the Council's climate objectives and increase biodiversity throughout the town.
Workington Town Centre has a tradition of high quality floral and hanging basket displays.
The contractor will be expected to work closely with Officers from the Town Council to achieve the high standards required.
Quantity Description Location
97 Troughs/Mangers Washington Street & Argos Crossing
12 Troughs/Mangers Quayside
24 18" Baskets Washington Square Shopping Centre
57 18" Baskets Murray Road & Finkle Street
4 18" Baskets End of Murray Road & Basket Trees
4 18" Baskets Workington Railway station
7 18" Baskets Harrington Bridge
7 18" Baskets Town Hall, Oxford Street
2 18" Baskets Princess Street Offices
Budget: Approximately £26,000 - £28,000 a year.
The Council owns the hanging baskets and troughs that will be used for this contract.
Total value (estimated)
- £140,000 excluding VAT
- £168,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2033
- 7 years
Description of possible extension:
Initial contract is for 5 years, with the option of extending for an additional two years if required.
Options
The right to additional purchases while the contract is valid.
Contractors will need to be flexible if Council requirements change during the contract length. Changes would be discussed and agreed between both parties and any additional budget requirements would also be agreed between parties.
Main procurement category
Services
CPV classifications
- 77330000 - Floral-display services
Contract locations
- UKD - North West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
31 October 2025, 11:59pm
Tender submission deadline
31 October 2025, 11:59pm
Submission address and any special instructions
https://www.workingtontowncouncil.gov.uk/procurement
Electronic copies of all tender documents are acceptable. DEADLINE FOR SUBMISSION IS FRIDAY 31ST OCTOBER 2025.
Please provide:
• Detailed breakdown of costs
• Designs / visuals
• Risk assessments and method statements
• Public liability insurance
• Testimonials from previous customers
Selected suppliers will be invited to attend the meeting of the Environment Committee on Thursday 13th November at 6.30pm, where you will have the opportunity to present visuals and costs to the committee directly.
Contact for the tender; any questions relating to the tender and organising site visits should be directed to:
Emma Chapman, Chief Officer
Workington Town Council, Town Hall, Oxford Street, Workington, CA14 2RS
01900 702986
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Service Delivery | Proven track record of delivering a high-quality horticultural service, in terms of the supply and ongoing maintenance of floral displays for hanging baskets, mangers and troughs |
Quality | 35% |
| Sustainability and biodiversity | The ability to provide healthy, attractive, sustainable, peat-free and pesticide/herbicides planting schemes that attract a wide range of pollinators. A commitment to carbon-neutral practices. |
Quality | 35% |
| Best Practice Health and safety | Evidence of best practice in green horticulture and plant health, compliance with health and safety industry standards |
Quality | 10% |
| Price | Value for money |
Cost | 10% |
| Staff Training | Evidence that delivery needs are covered by qualified staff, and that relevant and recognised horticultural training is provided for all staff. |
Quality | 5% |
| Social Value | Against the 5 themes listed in the full tender document. |
Quality | 5% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
Workington Town Council
- Public Procurement Organisation Number: PYQR-1381-YHGX
The Town Hall, Oxford Street
WORKINGTON
CA14 2RS
United Kingdom
Region: UKD11 - West Cumbria
Organisation type: Public authority - sub-central government