Scope
Reference
RBGKEW1418
Description
Framework of suppliers to provide creative programming services across Kew and Wakehurst visitor programmes teams.
Lot 1 - Design & Fabrication
Lot 2 - Theatrical Performance
Commercial tool
Establishes a framework
Lot 1. Design & Fabricate
Description
We will expect the Supplier to respond creatively to the Brief and use their design and inventive problem-solving expertise to develop playful, inviting, unique, innovative and aesthetically sensitive responses, and to then manufacture, install, maintain and deinstall all programme deliverables, as well as undertake all associated project management.Projects will include all or a combination of the following:·Interactive installations·Stand-alone vignettes·Set dressing·Props·Wayfinding·Interpretation panelsFull detailed specification provided in Part 2:specification and associated appendices
Lot Lot 2. Theatrical Performance
Description
We will expect the Supplier to respond creatively to the Brief and use their design and theatrical skills to develop imaginative, immersive and participatory theatrical programming together with the project management, design, install, maintenance and deinstallation of sets, stages, props and costumes to creatively cast and stage the performances within Kew landscapes.Depending on the programme, the Creative Brief may be for any or all of the following programme deliverables (these lists are not exhaustive):·Narrative and script development·Experience development·Stage sets·Installations·Props·Costumes·Music and choreography·Cast
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
Framework Call off procedures
During the lifetime of the Contract, RBG Kew may call-off from this framework agreement in two different
ways.
Option 1: Ranked direct award
Option 2: Further competition between all suppliers on the framework
The option chosen will depend upon the individual requirements of each programme.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Contract 1. Lot 1: design & Fabrication
Lots
Lot 1. Design & Fabricate
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Date signed
17 July 2025
Contract dates
- 25 August 2025 to 24 August 2027
- Possible extension to 24 August 2029
- 4 years
Description of possible extension:
Initial term 2 years with an extension option of 2 years (maximum 4 years)
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UKI - London
- UKK - South West (England)
Contract 2. Lot 2: Theatrical Performance
Lots
Lot Lot 2. Theatrical Performance
Supplier
Contract value
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Date signed
17 July 2025
Contract dates
- 25 August 2025 to 24 August 2027
- Possible extension to 24 August 2029
- 4 years
Description of possible extension:
Initial term 2 years with an extension option of 2 years (maximum 4 years)
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 92312100 - Theatrical producers', singer groups', bands' and orchestras' entertainment services
- 92312110 - Theatrical producer entertainment services
Contract locations
- UKI - London
- UKK - South West (England)
Submission
Submission type
Requests to participate
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Suppliers
Two Tails Productions Ltd
- Companies House: 04473624
30 Maltings Place 169 Tower Bridge Road,
London
SE1 3JB
United Kingdom
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1: design & Fabrication
Wild Rumpus CIC
- Companies House: 07005744
Grosvenor House,
Congleton
CW12 4AB
United Kingdom
Email: hello@wildrumpus.org.uk
Region: UKD62 - Cheshire East
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): Yes
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2: Theatrical Performance
Contracting authority
Board of Trustees of the Royal Botanic Gardens Kew
- Charity Commission (England and Wales): 803428
- Public Procurement Organisation Number: PGTT-3583-QXLN
THE HERBARIUM
KEW GREEN
TW9 3AE
United Kingdom
Email: procurement@kew.org
Region: UKI75 - Hounslow and Richmond upon Thames
Organisation type: Public authority - central government