Scope
Reference
ID7266
Description
East Midlands Airport (EMA) is looking for a strategic partner to undertake and provide grounds maintenance and landscaping services both in a landside and airside environment. The anticipated scope of works of the awarded contract will likely include the below:
- Grounds Maintenance
- Landscaping
- Litter picking
- Gritting
- Associated Services / Ad-Hoc requests (vegetation removal, tree surgery)
Please note, the primary scope of this tender is for EMA, however, MAG reserves the right to extend the scope of the contract to the other airports in the Group.
Total value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 1 April 2031
- 5 years, 1 day
Description of possible extension:
The possible extensions are broken down into 2x 1 year extensions. For example, initial term 3 years +1yr +1yr
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Submission
Submission type
Requests to participate
Deadline for requests to participate
26 September 2025, 12:00pm
Submission address and any special instructions
If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest":
https://www.magairports.com/work-with-us/procurement-and-contracts/
Once you have registered please email kieran.lalley@magairports.com and advise that you have registered on the Portal. You will then be given access to the project documents via SAP Ariba.
Details on how to provide a response to MAG are detailed in the documentation.
Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
If you are already registered on the SAP Ariba portal please contact Kieran Lalley who will confirm your registered status.
Upon the issue of this notice, all interested parties are to be aware the PQQ deadline is 03/10/2025. MAG will not be issuing an extension to this date due to any delay in registering or requesting access to the documents.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | An assessment against Bidder's technical ability against a number of pre-prepared questions. This includes ESG & Sustainability considerations. |
Quality | 50% |
| Commercial | As assessment of Bidder's costs using a pre-prepared commercial response template. |
Cost | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
This Tender will be multi-stage, following the below stages:
Stage 1 - Pre-Qualification Questionnaire (PQQ)
Stage 2 - Invitation to Negotiate (ITN)
Stage 3 - Best And Final Offers (BAFO) (Optional)
Stage 4 - Contract Award
More information about what is to be expected within or around each stage will be described in the relevant documents provided by the MAG Procurement team.
Contracting authority
MAG AIRPORT LIMITED
- Companies House: 11748654
- Public Procurement Organisation Number: PHNZ-5718-LHXL
6th Floor, Olympic House
Manchester
M90 1QX
United Kingdom
Email: info.procurement@magairport.com
Website: https://www.magairports.com/
Region: UKD33 - Manchester
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)