Scope
Description
Taunton Together is a flagship annual community event celebrating the cultural richness, creativity, and diversity of Taunton. It is held on the last Saturday of September (subject to change) and is free for all to attend. The event is designed to bring together residents, visitors, the culture sector and businesses, and community groups in a vibrant, inclusive, and safe environment in the heart of the town.
Taunton Together was first held in 2024 and proved to be a resounding success, drawing widespread praise from attendees and participants alike. This milestone event set the stage for what is now to become a celebrated annual tradition, showcasing the unparalleled energy and unity of Taunton's community. Building on this strong foundation, Taunton Town Council aim to enhance and expand the event in future years, ensuring it continues to flourish as a cornerstone of local cultural celebration, diversity and community spirit.
Taunton Together aims to showcase the town at its very best, celebrating its vibrant spirit and cultural wealth. By leveraging partnerships with local cultural organisations, the event provides a unique opportunity for these entities to highlight their offerings, from artistic performances to community support and initiatives. It serves as an important reminder of the rich tapestry of ethnicities and backgrounds that form the foundation of Taunton's community. The event underscores the strength and unity of coming together, fostering a sense of belonging and mutual respect among residents and visitors.
To ensure the seamless delivery of Taunton Together, that is recognised as regional festival, the appointed organiser will be responsible for creating a comprehensive event management plan that incorporates risk assessments to identify potential hazards. In addition, the plan must address the acquisition of adequate public liability insurance to safeguard against unforeseen circumstances, ensuring the safety and well-being of all attendees, participants, and staff. The document will serve as a critical tool in coordinating logistics, safety protocols, and resource allocation for the event.
The event footprint of the event includes:
• Hammet Street (with road closure)
• Taunton Minster
• Castle Green
• Somerset Square
• Goodland Gardens
• Fore Street and High Street
A premises licence is in place for up to 5,000 attendees across designated areas.
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2029
- 4 years
Main procurement category
Services
CPV classifications
- 79952000 - Event services
- 79953000 - Festival organisation services
Contract locations
- UKK23 - Somerset
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 October 2025, 11:59pm
Tender submission deadline
27 October 2025, 12:00pm
Submission address and any special instructions
Please submit completed tenders to tauntontogether@taunton-tc.gov.uk by the deadline of 12:00 noon 27th October 2025
Further information available at https://www.taunton-tc.gov.uk/
Tenders may be submitted electronically
Yes
Award criteria
Full details in the tender documents
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Tender Evaluation Questions Appendix 2.docx
Appendix 1 - Taunton Together Tender Specification.docx
ITT-Tauntontogether.doc
Contracting authority
Taunton Town Council
- Public Procurement Organisation Number: PMDN-7336-NLLJ
Deane House
Taunton
TA1 9QQ
United Kingdom
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government